Find out where your Outlook data file is and backup regularly
How can you be sure that your Outlook data is being backed up if you don't know where it is?
I am frequently surprised with the number of users who have no idea where their Outlook data is actually saved on their computers.
Unless you are part of a corporate network using MS Exchange, all your Outlook data is stored in one Personal Folders file. This file has a .pst extension and is saved somewhere on your computer. This one file contains all your Outlook folders, e-mails, contacts, tasks, calendar items, journal entries and notes inside it.
So where is this file on your computer?
The exact location depends on the version of Outlook and Windows you are using but unfortunately it is almost never saved in a place you will remember to backup.
To find out where your Outlook data is:
1. Go to your Inbox and makes sure that the list of folders is displayed
2. Right-click the top-level folder and select Properties
3. Click the Advanced button. The filename will be displayed in the box labeled FileName.
You need to make sure that you regularly backup this file to a CD, DVD or external hard-disk.
For more click Outlook Help
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