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Posted by Jonh On Sunday, August 31, 2008 0 comments

How to change date format with Outlook

Posted by Jonh On Monday, August 25, 2008 1 comments

Dates appear in Microsoft Office Outlook 2007 based on the format specified in the settings for your operating system. If you want to change the date display — for example, to be a day-month-year format instead of month-day-year format — you change this in the Control Panel program in Microsoft Windows Vista and earlier.

Note All programs on your computer that use date settings from your operating system will be affected by the changes that you make in Control Panel.

Change date settings in Windows Vista

1. Click Start, click Control Panel, click Clock, Language, and Region, and then under Regional and Language Options, click Change the date, time, or number format.

2. On the Formats tab, click Customize this format.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

Change date settings in Microsoft Windows XP

1. Click Start, click Control Panel, and then double-click Regional and Language Options.

2. On the Regional Options tab, under Standards and formats, click Customize.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

If you do not see the format that you want in Short date or Long date, follow the guidelines specified in the following table.

Note Type an upper case M for the month setting. The lowercase m is used for the minute setting.

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Display single-digit numbers without a leading zero.

Type a single character. Type d for the day setting, type y for the year setting, and type M for the month setting.

Display leading zeros with single-digit numbers.

Type two characters. Type dd for the day setting, type yy for the year setting, and type MM for the month setting.

Display the last two digits of the year.

Type yy for the year setting.

Display four digits for the year.

Type yyyy for the year setting.

Display abbreviations for the day or month.

Type three characters. Type ddd for the day setting and type MMM for the month setting.

Display the full name of the day or month.

Type four characters. Type dddd for the day setting and type MMMM for the month setting.

Display additional text

Type single quotation marks (') around text.

Microsoft Outlook Data File

Posted by Jonh On Thursday, August 7, 2008 1 comments

When you use Microsoft Office Outlook, you need a place to keep your e-mail messages, calendar, tasks, and other items. This storage place, known as a data file, allows you to keep your data on your computer. Here I am going to discuss and provided outlook support for manage outlook data files and how to save on to your computer.
About Outlook data files
When Outlook saves items to your computer, it uses a type of data file called an Outlook Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you are using a Microsoft Exchange Server account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, Outlook offers Offline Folders, which are saved in another type of data file called an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) on your computer.
The primary distinctions between the two types of Outlook data files are:
• The Outlook .ost files are used only when you have an Exchange Server account and choose to work offline or use Cached Exchange Mode.
• The Outlook .pst files are used for POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.), IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.), and HTTP accounts. When you want to create archives or back up your Outlook folders and items on your computer, including Exchange Server accounts, you must create and use additional .pst files.

Read and send messages in other languages with Outlook

Posted by Jonh On Friday, August 1, 2008 0 comments

When you receive a message in a different language, the message must be marked with information about the character set (alphabet) that was used to create it in order for Outlook 2000 to be able to display the message. When you forward or reply to the message, Outlook keeps the character set of the original message. Including character set information with a message is called encoding.
Occasionally, you may receive messages that aren't encoded. For these messages, Outlook uses the default encoding for unmarked messages that's specified for your computer. This default is set automatically based on the Regional Settings (system local settings) of your operating system. The default setting appears in the International Options dialog box. (On the Tools menu, click Options, click the Mail Format tab, and then click International Options.)
The default encoding might not work for some of the international messages that you receive. For example, if your default is Western European and you receive an unmarked message that uses a Greek character set, the message might display boxes or question marks instead of readable text. To fix this problem, you need to change the encoding of that specific message to Greek so Outlook can display the correct characters and provide Outlook Support to read and send the email massage.