Microsoft-outlook

Hi, I am continue with Outlook Support with Computer Help. There are some following ways to use protect your computer from virus.

9 ways to help protect your computer from viruses

By taking the following precautions, you can help reduce the risk of your computer being infected by a virus:

1. Use the default security settings in Microsoft Office Office has safeguards in place to help protect your programs and data from viruses. We recommend that you do not change the Office default settings to less secure security settings.
2. Turn on the security features in the Microsoft Windows Security Center, and keep your computer updated The easiest way to do this is to visit the Protect Your PC site, which guides you on how to use the Windows Security Center to enable the following:
• Internet firewall
• Antispyware software
• Antivirus software

For more information about antivirus software vendors that you can sign up with, see the Microsoft Antivirus Partners site.

• Automatic updates from Microsoft Update

Tip To locate the Windows Security Center in Microsoft Windows, do the following:

• In Microsoft Windows Vista, click the Start button, type security center in the Start Search box, and then press ENTER.
• In Microsoft Windows XP Service Pack 2, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Security Center.
2. Try a subscription to Windows Live OneCare Windows Live OneCare is a round-the-clock protection and maintenance service that you can subscribe to. Windows Live OneCare helps protect and maintain your computer by providing all-in-one functionality including virus scanning, firewall, antispyware, PC performance tuneups, and file backup and restore capability. Visit the Windows Live OneCare site for more information and to sign up for a free 90-day trial.
3. Find out whether you really have a virus Viruses often run without your knowledge. However, if your computer is acting strangely or if one of your programs is not working correctly, this does not necessarily mean that your computer has a virus. It is important to be aware of the specific symptoms that a particular virus causes. On the Microsoft Security Antivirus Information site, you can find information and alerts about the latest viruses, their severity, and the symptoms they cause.
4. Check the Microsoft Security Bulletins regularly An up-to-date list of security issues that affect Microsoft products is available on the Microsoft Security Updates site. This site provides technical information about security issues that affect specific products. If you don't want to remember to check the site regularly, you can subscribe to get security bulletin e-mail notifications for free that let you know about important security updates from Microsoft. In the past, hackers have attempted to mimic these notifications to send bogus information. However, it is not difficult to determine whether a Microsoft security-related message is genuine, because authentic Microsoft security bulletin notifications are always digitally signed and never include software updates as attachments. Instead, the notifications always link to the update on the Microsoft.com Web site.
5. Download files only from trusted sites When you download a file from a Web site, be sure you know the source! You should download only files that are from known, well-established companies. When in doubt, don't download the file. As an extra precaution, you can download files onto a disk separate from your hard disk, such as a floppy disk or a zip disk, and then scan the files with your virus scanner.
6. Install only from authentic CDs In general, installing software from authentic, commercially distributed CDs is the safest method. For example, all Microsoft CDs have holograms to prove their authenticity.
7. Back up your data regularly If a virus erases or corrupts files on your hard disk, a recent backup may be the only way to recover your data. Back up your entire system regularly. At the minimum, back up files that you can't afford to lose, such as documents, pictures, favorite links, address books, and important e-mail messages. For details about how to back up your specific program's data, search the Microsoft Office Online Web site. You can also use the System Tools in Microsoft Windows to back up your data, as follows:
• In Microsoft Windows Vista, click the Start button, click All Programs, click Accessories, click System Tools, and then click Backup status and configuration. Follow the instructions provided.
• In Microsoft Windows XP, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Backup. Follow the instructions provided.
8. Don't open suspicious e-mail messages or files Even though the Junk E-mail Filter in Microsoft Office Outlook helps to protect your Inbox from spam and phishing messages, it is a good idea to avoid opening any attachment in a message that you did not expect to receive, especially if the message is from a source that is unknown to you.

The Outlook Connector enables two-way synchronization of e-mail messages, calendar items, contacts, tasks, and notes between Outlook and Windows Live Hotmail.

Note Calendar synchronization with Outlook is a paid, subscription-only feature. When you subscribe to Windows Live Hotmail, you get to synchronize notes and tasks as well as your calendar.

If you do not have a Windows Live Hotmail account, you can either sign up for a new account or update your existing MSN Hotmail account to be a Windows Live Hotmail account.

To update from MSN Hotmail to Windows Live Hotmail, click the Join Windows Live Hotmail link when you log on to your account. All of your messages, folders, and contacts will automatically appear in your new account. Your e-mail address will not change.

Hi,
I am continuing with some Microsoft Outlook supported mail tips. Using these tips you can easily handle mail box, incoming mail and outgoing mail. with the Microsoft outlook i want to share my experience with computer help. If you are looking for fix your computer problem you can get Computer Support.

Following tips given below

• Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
• Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
• Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.
• Find related messages To find related messages, right-click the message, and then on the shortcut menu, point to Find All and then click Related Messages. The Advanced Find dialog box appears with a list of related messages.
• Jog your memory with a follow-up flag Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice.
• Save searches that you use often. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Save Search on the File menu. You can share the search results with others by sending the search results file as an attachment in an e-mail message.
• Search for and move items or files to different folders. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Find Now. After the results are displayed in the search results window, move them to the folder of your choice.
• Use a file shortcut instead of an attachment to reduce the size of a message. Right-click the file and drag it to the Inbox. On the shortcut menu, click Send with Shortcut.
• Sort messages alphabetically by sender name To sort, click Arranged By and then click From. To reverse the alphabetical order, click From again. To sort by Subject line, click Subject. You can sort this way in any table in Outlook.
• Receive notifications when messages you send are delivered or read On the Tools menu, click Options, and then click the Preferences tab. Click E-mail Options, and then click Tracking Options.
• Verify that the message is authentic If you have security set up, you can verify that a message you receive with a digital signature has not been tampered with. In the message, click the Verify Digital Signature button.
• Quickly mark a message as read Right-click the message and then click Mark as Read.
• Make a folder available for online and offline use Right-click the folder, click Properties, and then click the Synchronization tab. The folder must be on your network, not on your hard disk.
• Want to move an Inbox item to a folder in the Navigation Pane but can't see the folder? Drag the item to the top or bottom of the group and pause until the correct folder scrolls into view. Subfolders must be expanded to view them.
• Quickly see the next or previous mail message in a conversation or thread In a message, click the small arrow next to the Previous Item button or Next Item button, and then click Item in Conversation Topic.
• Quickly print search results from your Inbox To print a list of your search results from the Advanced Find dialog box, press CTRL+P.
• Recall that message! To recall or replace a sent message, open the message in the Sent Items folder, and on the Actions menu, click Recall This Message.
• Automatically add a signature or logo to each message you send On the Tools menu, click Options, and then click the Mail Format tab. If you have more than one account, select the account you want to create the signature for, and then click Signatures.
• Show blocked images in an e-mail message Click the InfoBar at the top of the message, and then click Download Pictures.
• Keep track of messages that require action Instead of just using rules to move messages to folders, use rules to assign a category to a message. Then the messages will be arranged in groups in your Inbox.
• See more messages in your Inbox with single-line view Change from multiline view to single-line view. On the View menu, point to Arrange By, and then click Custom. Click Other Settings. Clear the Use multi-line layout in widths smaller than n characters check box.
• Quickly test the hyperlink in the message you just wrote Press CTRL while you click the hyperlink.
• Speed up exporting and archiving items Make exports and archives of your Outlook mailbox faster by emptying the Deleted Items folder first. Right-click the Deleted Items folder, and then click Empty "Deleted Items" Folder.
• Does your mailbox need a quick cleanup? On the Tools menu, click Mailbox Cleanup. Select options to find items that are old or large and then move or delete them. Click Auto Archive to move old items to Archive Folders, or click Empty to permanently delete items from your Deleted Items folder.
• Choose which e-mail account to use If you have multiple e-mail accounts in Outlook, you can choose which to use when sending messages. For example, choose your Hotmail account, and recipients receive the message from that account, complete with your Hotmail return address. In a new message, click Accounts, and then click the account you want from the list.
• The mail folder list is just a click away To quickly view the Folder List, click Folder List in the button tray at the bottom of the Navigation Pane.
• Delete names from the AutoComplete list Select the unwanted name by using the UP ARROW or DOWN ARROW key and then press DELETE.
• Keep a Desktop Alert on the desktop To keep a Desktop Alert visible so that you have more time to read it, pause your insertion point over the alert before it fades from view.
• Want to turn off New Mail Desktop Alerts? On the Tools menu, click Options, click the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.
• Change in priorities? Quickly change the color of a message's Quick Flag Locate the flagged message in the message list. Right-click the flag, and then click the flag color that you want on the shortcut menu.
• Quickly read messages without opening them To see the first three lines of each message in the message list, on the View menu, click AutoPreview. To see the complete message to the right of the message list, on the View menu, point to Reading Pane, and then click Right.
• Make sending a file through e-mail even easier You can send a file on your computer through e-mail by right-clicking the file, pointing to Send To, and then clicking Mail Recipient. Text is automatically added to the body of the message; however, you can delete the text and add your own text by clicking in the message body and pressing CTRL+A.
• Reduce spam by not replying to suspicious e-mail messages Replying tells a spammer that your e-mail address is valid and probably won't remove you from their mailing list.
• Create a Search Folder quickly from the Find bar Press CTRL+E to open the Find bar, type what you want to find in the Look for box, specify which folder to look in by using the Search In box, and then click Find Now. When the search is complete, click Options on the Find bar, and then click Save Search as Search Folder.
• Find all messages sent by the same person Right-click a message from that person, and then on the shortcut menu, point to Find All. Click Messages from Sender. The Advanced Find dialog box displays a list of all messages in a folder from that person.
• Get a different view of the way that Outlook groups messages By default, Outlook groups messages by periods of time such as Today, Yesterday, and Last Week. To collapse a section to see only the group heading, select any message and then press the LEFT ARROW key. The RIGHT ARROW key expands the group.
• Quickly add an attachment to a new message Locate the file, for example a .doc file in your My Documents folder, and then drag it to your Inbox. Outlook opens a new e-mail message with the file attached. You can also drag multiple files.
• Flag that message fast Select a message in the message list, and then press INSERT.
• Was an important message sent to the Junk E-mail folder? If an item gets moved to your Junk E-mail folder by mistake, select the message, and then press CTRL+ ALT+J.
• Save multiple attachments at one time Open the message. On the File menu, click Save Attachments. Click OK, and then click the folder where you want to save the attached files. Click OK.
• View all your unread messages in the Inbox On the View menu, point to Arrange By, point to Current View, and then click Unread Messages in This Folder.
• Create a rule from a message Right-click the message, and then click Create Rule. Select the conditions and actions you want to apply, and then click OK.
• Start fresh! Clear your address history To clear your AutoComplete cache, open the C:\Documents and Settings\user name\Application Data\Microsoft\Outlook folder, and then delete the profile_name.nk2 file. Outlook recreates this file as you type new addresses.
• Check an e-mail alias against the names in your address books To immediately resolve an e-mail alias in the To, Cc, or Bcc box, press CTRL+K.
• Make a message unavailable to recipients after a specific date To set the expiration date on a message you are composing, click Options Under Delivery options, select the Expires after check box, and then in the lists, select the date and time you want the message to expire.
• Save a message thread in a text file Select the messages by pressing CTRL and clicking the messages you want. On the File menu, click Save As. Your messages are saved to a .txt file. Only message headers (To, From, Sent, and Subject) and body text are saved; attachments and and HTML formatting are not included in the text file.
• Open several messages at the same time Hold CTRL while you click each message. After you select the messages, on the File menu, point to Open, and then click Selected Items.

Some features in Microsoft Outlook require you to use a Microsoft Exchange account. Exchange is an e-mail-based collaborative communications server for businesses. Licenses for Exchange can be purchased from Microsoft and its resellers.

If your organization uses Exchange, but you do not know whether you have an account or how to use it, you must contact your organization's Help desk or network administrator for assistance and Computer Help.

Home users typically do not have an Exchange account; instead they use a POP3 e-mail account with an Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) Or use a Web-based e-mail service, such as Windows Live Mail. If you use a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account, your ISP can provide you with your specific account information. People without Exchange accounts cannot use the features in Outlook that require Exchange.

The Help for features that require an Exchange account includes one of the following notations:

• This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.
• This feature requires you to use a Microsoft Exchange account in Cached Exchange Mode. Most home and personal accounts do not use Exchange.
• This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
• This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
• This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
• This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
• This feature requires you to use a Microsoft Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
• This feature requires you to use a Microsoft Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.

To determine which version of Exchange your account connects to, see Determine the version of Microsoft Exchange my account connects to.

If you are not using an Exchange account, you may not see the menus, commands, or options mentioned in the Help for the features.

The command that starts Microsoft Outlook is Outlook.exe. A command-line switch is the addition of a forward slash (/) followed by the switch name and any parameters the switch has.

1. Search for the Microsoft Outlook executable file, Outlook.exe, and make a note of the path to Outlook.exe. For example, the path might be C:\Program Files\Microsoft Office\Office11\Outlook.exe.
2. Click Start, and then click Run.
3. In the Open box, type the complete path you noted in step 1, including the file name. Press the SPACEBAR once, and then type a forward slash mark (/) followed by the switch.

For example, if you want to use the Clean Reminders switch, the command you type in the Open box should look like this:

"C:\Program Files\Microsoft Office\Office11\Outlook.exe" /Cleanreminders

Note Paths that include spaces between words must be enclosed in quotation marks (") and are case sensitive.

4. To run the command, click OK.

It post describes How to use Command line Switches in Microsoft Outlook. I want to share My Experience computer Support and Technical Support

Steps to Create Custom Toolbar in Microsoft Outlook

1. On the Tools menu, click Customize, and then click the Toolbars tab.
2. Click New.
3. Type the name you want, and then click OK.
4. Click the Commands tab.
5. In the Categories list, click a category.
6. In the Commands list, click the same category, and then drag it to the toolbar.
7. Repeat steps 5 and 6 until you have added all the buttons and menus you want, and then click Close.

I have to sketch out the details once again before this Monday for a official presentation. But then what I to share here with you is my experience of sharing the Microsoft Outlook and providing a Computer Help and Technical Support.