What is Outlook Instant Messaging

Posted by Jonh On Wednesday, April 30, 2008 0 comments

Instant Messaging is a feature of Microsoft Windows Messenger, Microsoft MSN Messenger, and the Microsoft Exchange Instant Messaging Service. With Instant Messaging, you can communicate with your contacts in real time as you would during an in-person conversation.

You can instantly tell if a person is online, and you have control over how your online status appears to others. For example, if you are busy and unable to talk, you can change your status to Busy.

When you open a message in Microsoft Outlook or when it is displayed in the Reading Pane, the Person Names Smart Tag is shown beside the sender's name. In addition, each name on the To and Cc lines displays the Person Names Smart Tag when you rest the pointer on the name.

In an Outlook contact, the Person Names Smart Tag is displayed when you rest the pointer on the person's e-mail address. In a new meeting request, the Person Names Smart Tag is displayed when you rest the pointer on the attendee's name.

Online status is available for any person whose instant messaging e-mail address you have added to your instant messaging contact list. In addition, online status is shown for people using the Exchange Instant Messaging Service, regardless of whether they are on your instant messaging contact list.

In Outlook, you can add the instant messaging address of each Outlook contact to the IM address box on the General tab for that contact. When you receive e-mail from this contact, the instant messaging address is used to determine their online status, if the e-mail address matches one saved in the contact.

I have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook, Technical Support and providing a computer support assistance.

Microsoft Outlook Web Access

Posted by Jonh On Sunday, April 27, 2008 1 comments

Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.

OWA is used to access e-mail (including support for S/MIME), calendars, contacts, tasks, and other mailbox content when access to the Microsoft Outlook desktop application is unavailable. In the Exchange 2007 release, OWA also offers read-only access to documents stored in Microsoft SharePoint sites and network (UNC) shares. Microsoft provides Outlook Web Access as part of Exchange Server to allow users to connect remotely via a web browser. Some of the functionality in Outlook is also available in this web "look-alike". The most important difference is that Microsoft Outlook allows users to work with e-mail, calendars, etc., even when a network connection is unavailable, whereas OWA requires a network connection to function.

OWA can be used from Internet cafes and any other location that provides connectivity to the Web. The OWA interface available in Exchange 2000, Exchange 2003, and Exchange 2007 is available in two flavors. The "Premium" user interface is rendered for Internet Explorer 5 (for the 2000 and 2003 releases) and Internet Explorer 6 SP1 and later for the 2007 release. The "Basic" user interface (UI) is rendered for other browsers. Some functions, such as Search, are not available in the Basic UI.

The first component to allow client-side scripts to issue HTTP requests (XMLHTTP) was originally written by the Outlook Web Access team. It soon became a part of Internet Explorer 5.0. Renamed XmlHttpRequest and standardized by international bodies, it has since become one of the cornerstones of the Ajax technology used to build advanced web applications.

Microsoft Outlook Express

Posted by Jonh On Tuesday, April 22, 2008 1 comments

Microsoft Outlook Express is a slimmed-down e-mail, newsgroup, and contact management application that Microsoft makes available at no charge, in conjunction with the Internet Explorer web browser, as an alternative to Outlook. Other than the similar name there is no connection between the two products and they originate from different divisions of Microsoft. While both offer access to POP3 and IMAP4 e-mail accounts, only Outlook offers client access (MAPI) to Microsoft Exchange. Outlook Express has been replaced with Windows Live Mail.

Outlook Express is an e-mail/news client that was included with several versions of Microsoft Windows, starting with Windows 98 through the release of Windows XP. Outlook Express was also bundled with Internet Explorer 4.0, and available for Windows 95 and Mac OS 9. In Windows Vista, Outlook Express is replaced with Windows Mail. Windows Live Mail has since been released as the successor to Outlook Express and Windows Mail.

Microsoft Outlook Versions

Posted by Jonh On Thursday, April 17, 2008 0 comments

Versions of Microsoft Outlook include:

Outlook for MS-DOS

bundled with Exchange Server 5.5

Outlook for Windows 3.x

bundled with Exchange Server 5.5

Outlook for Macintosh

bundled with Exchange Server 5.5

Outlook 97 (version 8.0) included in Office 97

released January 16, 1997, also bundled with Exchange Server 5.5

Outlook 98 (version 8.5)

released June 21, 1998, freely distributed with books and magazines for coping with newest Internet standard such as HTML mail.

Outlook 2000 (version 9.0) included in Office 2000

released June 7, 1999, also bundled with Exchange 2000 Server

Outlook 2002 (version 10) included in Office XP

released May 31, 2001

Office Outlook 2003 (version 11) included in Office 2003

released October 21, 2003, also bundled with Exchange Server 2003

Office Outlook 2007 (version 12) included in Office 2007, except Office Home and Student edition

released November 30, 2006

(release dates are for U.S. product launches)
The version numbers follows the Office numbers.

Outlook 98 and Outlook 2000 could be installed in one of two configurations:

  • Internet Mail Only or IMO mode: A lighter application mode with specific emphasis on POP3 accounts and IMAP accounts and including a lightweight Fax application.
  • Corporate Workgroup or CW mode: A full MAPI client with specific emphasis on Microsoft Exchange accounts.

Microsoft also released several versions of Microsoft Outlook for the Apple Macintosh; however, most mail features were disabled after Office 98. After Office 98, Entourage replaced Outlook on Macintosh systems, although in 2001 Microsoft released Outlook 2001 for Mac to allow Classic users to access Exchange servers. Over the past few years, Microsoft has improved Entourage to provide Mac users with a Mac OS X-compatible Exchange client, though it does not have the entire functionality provided by Outlook.

And some how i have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing a computer support assistance.

Outlook Address Book security

Posted by Jonh On Monday, April 14, 2008 0 comments

The Microsoft Outlook Address Book is guarded programmatically. This helps to prevent another program from automatically accessing your Address Book or Contacts list or from sending messages on your behalf without your permission. It is very useful to allow some programs (like Microsoft ActiveSync® or Palm Desktop) to access your contact information so that you can synchronize your personal digital assistant (PDA). However, a virus or other malicious program file can use the same functionality to propagate itself. If a program attempts to access your Address Book, a warning appears on screen.

This message appears if a program tries to access your Address Book. In general, you cannot prevent this caution from appearing. However, check with your synchronization software vendor to see if recent updates to the vendor's software include interacting with Outlook in a trusted manner. This message is not displayed when Outlook interacts with trusted synchronization software.

  • Unless you clicked a command or started a program that is expected to interact with Outlook Address Book information or if you are just not sure, click No.
  • If you clicked a command or started a program that is expected to interact with Outlook Address Book information, select the Allow access for check box, and then specify the amount of time you grant access for.

source office.microsoft.com

Outlook security features

Posted by Jonh On Wednesday, April 9, 2008 0 comments

Outlook is designed to help protect your computer from viruses and junk e-mail messages. The following information focuses on the virus protection features in Outlook.
Macro security
Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.
Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.
If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.
Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting.

Make a backup copy of a digital ID

Posted by Jonh On Sunday, April 6, 2008 1 comments

You can create a backup file of your digital ID in Microsoft Office Outlook 2007 and secure the file with a password. Backup files for Microsoft Exchange digital IDs have an .epf (.epf file: A file type that Outlook uses to import or export a digital ID (certificate and private keys) obtained from the Microsoft Exchange Key Management Server.) extension; while backup files for Internet e-mail digital IDs have a .pfx (.pfx file: A Personal Exchange File type that Outlook uses to import or export a digital ID (certificate and private keys) used in S\MIME security.) extension.

  1. On the Tools menu, click Trust Center, and then click E-mail Security.
  2. Under Digital IDs (Certificates), click Import/Export.
  3. Click Export your Digital ID to a file.
  4. Click Select, click the digital ID that you want to back up, and then click OK. The certificate appears in the Digital ID box.
  5. In the Filename box, type a name and path for the backup file that you want to create, or click Browse.
  6. In the Password box, create a password for the backup file.
  7. In the Confirm box, type your password again.
  8. Click OK.

What is handwriting recognition?

Posted by Jonh On Tuesday, April 1, 2008 0 comments

This feature is available in the Simplified Chinese, Traditional Chinese, English, Japanese, and Korean language versions of Microsoft Office. Because handwriting recognition is not installed by default in all of these languages, you may need to install it separately.

Use handwriting recognition to enter text into any Microsoft Office program by writing instead of typing.

You can write by using a handwriting input device— such as a graphics tablet used with 3-D drawing programs or Computer Aided Drafting (CAD) software, or a pen tablet device— or you can write using your mouse.

Your natural handwriting is converted to typed characters and inserted inline with any existing text, at the same size as the existing text. In Microsoft Word and Microsoft Outlook, you can also choose the option to leave text in handwritten form.

You can convert handwritten notes taken in a Handheld PC or Pocket PC into Microsoft Word by following the instructions that come with your handheld device.

Working with handwriting recognition

To use handwriting recognition for the first time, install it by doing a custom installation, and then use the feature by clicking buttons on the Language bar that appears in the upper-right corner of the screen in any Office program.

Language bar

Start by selecting a writing area, a writing pad on the screen similar to lined notebook paper, or you can write anywhere on the screen. You can write by using a handwriting input device or by moving your mouse on your mouse pad to form words. Your handwriting is automatically recognized and entered at the insertion point in the program.

Write as you naturally do on a paper surface, using cursive style, printing, or a combination of both. As you write, enter entire words without pausing after each letter, and leave space between words.

source microsoft.office.com