Microsoft-outlook

You can set up rules to have Outlook 2002 help you manage incoming e-mail messages. For example, Outlook can:

• Alert you when you receive a message from your supervisor.
• Move messages that have the text "Meeting Minutes" in the Subject line to your Meetings folder.
• Flag incoming messages that are from a distribution list.

To set up a rule which provide Outlook Support to do this?

1. On the Tools menu, click Rules Wizard.
2. Click New.
3. Click an action in the upper list.
4. Customize the action in the lower list.
5. Click Next.
6. Provide any additional information based on the action that you selected.
7. Click Finish.

I am going to discuss how to create distribution list using BCC. It provide Outlook Support for Creating distribution list Using BCC.

Do you send email to the same people over and over again? Instead of typing out the recipient's names, create a distribution list. Go to File

Click New

Click Distribution List The Distribution List window will open up. Give a name to the list, then press "Select Members". The Select Members window will open up. Double Click on the names you wish to add.

After the contacts have been added to the members field click OK. This will close the Select Members window. If you wish to add someone who is not on your contact list: Press "Add New" in the distribution list window. The Add New Member window will open. Enter the name of new member in the Display Name field.

Enter the e-mail address of the new member in the E-mail Address field.

Press OK and the new member will be added to your Distribution List.

Save and Close the Distribution List window. When you want to e-mail this group just type in the name of the List rather than each recipients name.

Now that you understand how to create a distribution list you should understand "Bcc" or Blind Carbon Copy.

"Bcc" allows you to send an e-mail without showing everyone the e-mail address of the recipients. It also is the polite thing to do. This way you're not inadvertently sharing a person's e-mail with a group of people they may not know, by including them in a mass email. You can also use the "Bcc" field to quietly notify a third party that a message has been sent.

Use of "Bcc" for long lists of addresses is important for two reasons: It protects the privacy of those to whom you send a message, and It makes forwarded e-mail less confusing to read When using "Bcc" add your own e-mail in the To: field to ensure yours is the only address shown.

All e-mail programs support "Bcc", but it may not be the default option. In Outlook 2007, click "New" for a new e-mail, then under the Options Tab click the "Show Bcc" button In Outlook 2003, click "New" for a new e-mail, then click the little down arrow to the right of "Options" and select "Bcc". Once selected, "Bcc" will be available for all new e-mails.

Here are some suggestions for using the different fields when sending e-mail. To: Add recipients who you are directly communicating with. There is nothing wrong with a list of e-mails, as long as there is no problem with each recipient being able to see the other recipient's e-mail address

Cc: Known as Carbon Copy. Use "Cc": to send a copy of the e-mail to recipients not required to participate in the communication. It allows the To: recipients to known that someone else is also receiving the e-mail

Bcc: Blind Carbon Copy is where you put e-mail addresses that should not be seen by other recipients.

HTML rendering

I am continuing with Outlook Support for the Outlook Internet standards compliance. Outlook 2007 was the first Outlook to switch from Internet Explorer HTML rendering to Microsoft Word 2007 HTML rendering. This means HTML and CSS items not handled by Word are no longer supported. On the other hand, HTML messages composed in Word will look more or less as they appeared to the author.

This most affects those publishing newsletters, because they frequently use intricate HTML and/or CSS to form their layout. For example, forms can no longer be embedded in e-mail.

Calendar compatibility

Outlook does not fully support data and syncing specifications for calendaring and contacts, such as iCalendar, CalDAV, SyncML and vCard 3.0. Outlook 2007 claims to be fully iCalendar compliant; however, it does not support all core objects, such as VTODO, VJOURNAL. Also, Outlook supports vCard 2.1 and does not support multiple contacts in the vCard format as a single file. Outlook has also been criticized for having proprietary "Outlook extensions" to these Internet standards. It supports offline storage files up to 2GB in size.

It apply only On
Microsoft Office PowerPoint 2003
Microsoft Office Outlook 2003
Microsoft Office Word 2003
Microsoft Office Excel 2003

Microsoft Windows uses the default Web browser setting when you click links in a document or on a Web page. Windows uses Microsoft Internet Explorer by default, but you can change to a different browser if you want to.
To change from Internet Explorer to another browser, do one of the following:
• If you haven't installed another browser, do that first. During installation, most browsers display a message asking if you want to use that browser as the default browser.
• If the browser that you want to use is already installed, open it. You should see a message asking if you want to use that browser as the default browser. If you don't see the message, use the following instructions, but choose the browser that you want to use instead of Internet Explorer.
To make Internet Explorer your default Web browser
1. Open Internet Explorer. (Click Start, and then click Internet Explorer. If you don't see Internet Explorer on the Start menu, point to All Programs, and then click Internet Explorer.)
o If a message appears asking if you want Internet Explorer to be your default browser, click Yes.
o If a message does not appear, go to Step 2.
2. On the taskbar, click Start, and then click Set Program Access and Defaults.
Note The Set Program Access and Defaults option is available only in Microsoft Windows XP with Service Pack 1 or Microsoft Windows XP with Service Pack 2.
3. In the Add or Remove Programs dialog box, click Custom, and then click the arrow to the right.
4. Under Choose a default Web browser, click Internet Explorer, and then click OK.
Tip If you have more than one Web browser installed, you can hide links to those browsers from the Start menu, the Windows taskbar, and your desktop by clearing the Enable access to this program check box.

Dates appear in Microsoft Office Outlook 2007 based on the format specified in the settings for your operating system. If you want to change the date display — for example, to be a day-month-year format instead of month-day-year format — you change this in the Control Panel program in Microsoft Windows Vista and earlier.

Note All programs on your computer that use date settings from your operating system will be affected by the changes that you make in Control Panel.

Change date settings in Windows Vista

1. Click Start, click Control Panel, click Clock, Language, and Region, and then under Regional and Language Options, click Change the date, time, or number format.

2. On the Formats tab, click Customize this format.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

Change date settings in Microsoft Windows XP

1. Click Start, click Control Panel, and then double-click Regional and Language Options.

2. On the Regional Options tab, under Standards and formats, click Customize.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

If you do not see the format that you want in Short date or Long date, follow the guidelines specified in the following table.

Note Type an upper case M for the month setting. The lowercase m is used for the minute setting.

When you use Microsoft Office Outlook, you need a place to keep your e-mail messages, calendar, tasks, and other items. This storage place, known as a data file, allows you to keep your data on your computer. Here I am going to discuss and provided outlook support for manage outlook data files and how to save on to your computer.
About Outlook data files
When Outlook saves items to your computer, it uses a type of data file called an Outlook Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you are using a Microsoft Exchange Server account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, Outlook offers Offline Folders, which are saved in another type of data file called an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) on your computer.
The primary distinctions between the two types of Outlook data files are:
• The Outlook .ost files are used only when you have an Exchange Server account and choose to work offline or use Cached Exchange Mode.
• The Outlook .pst files are used for POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.), IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.), and HTTP accounts. When you want to create archives or back up your Outlook folders and items on your computer, including Exchange Server accounts, you must create and use additional .pst files.