Microsoft-outlook

In this post i will talking about how to reset the nickname and the automatic completion caches in Microsoft Outlook. It will provides Outlook support and help for reset the nick name. Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook. If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person.

Follow the steps to use in Microsoft Windows XP.
1. Quit Outlook.
2. Click Start, and then click Search.
3. In the Search Companion left-side panel, click All files or folders.
4. In the All or part of the file name: box, type *.NK2.
5. In the Look In box, click to select your local hard disk.
6. Click More advanced options, click to select Search hidden files and folders check box.
7. Click Search.
8. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
9. Rename the file to profilename.bak, and then press ENTER.
10. Quit Windows Explorer.
11. Restart Outlook.
Outlook will generate a new nickname cache.

Use the steps for both Microsoft Windows 2000 and Microsoft Windows Millennium Edition (Me).
1. Quit Outlook.
2. Start Windows Explorer.
3. On the Tools menu, click Folder Options, and then click the View tab.
4. Under Advanced Settings, click to select the Show hidden files and folders check box.
5. Click OK.
6. Click Start, point to Search, and then click For Files or Folders.
7. In the Search for Files and Folders box, type *.NK2 in the Search for files or folders named box.
8. In the Look In box, click to select your local hard disk.
9. Click Search Now.
10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
11. Rename the file to profilename.bak, and then press ENTER.
12. Quit Windows Explorer.
13. Restart Outlook.
Outlook will generate a new nickname cache.

I am continue with Microsoft Outlook related mail tips for all outlook users. I want to share My experience with Microsoft Outlook Support and Computer Help. Some useful tips given below......

• Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
• Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
• Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

Hi, I am continue with Outlook Support with Computer Help. There are some following ways to use protect your computer from virus.

9 ways to help protect your computer from viruses

By taking the following precautions, you can help reduce the risk of your computer being infected by a virus:

1. Use the default security settings in Microsoft Office Office has safeguards in place to help protect your programs and data from viruses. We recommend that you do not change the Office default settings to less secure security settings.
2. Turn on the security features in the Microsoft Windows Security Center, and keep your computer updated The easiest way to do this is to visit the Protect Your PC site, which guides you on how to use the Windows Security Center to enable the following:
• Internet firewall
• Antispyware software
• Antivirus software

For more information about antivirus software vendors that you can sign up with, see the Microsoft Antivirus Partners site.

• Automatic updates from Microsoft Update

Tip To locate the Windows Security Center in Microsoft Windows, do the following:

• In Microsoft Windows Vista, click the Start button, type security center in the Start Search box, and then press ENTER.
• In Microsoft Windows XP Service Pack 2, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Security Center.
2. Try a subscription to Windows Live OneCare Windows Live OneCare is a round-the-clock protection and maintenance service that you can subscribe to. Windows Live OneCare helps protect and maintain your computer by providing all-in-one functionality including virus scanning, firewall, antispyware, PC performance tuneups, and file backup and restore capability. Visit the Windows Live OneCare site for more information and to sign up for a free 90-day trial.
3. Find out whether you really have a virus Viruses often run without your knowledge. However, if your computer is acting strangely or if one of your programs is not working correctly, this does not necessarily mean that your computer has a virus. It is important to be aware of the specific symptoms that a particular virus causes. On the Microsoft Security Antivirus Information site, you can find information and alerts about the latest viruses, their severity, and the symptoms they cause.
4. Check the Microsoft Security Bulletins regularly An up-to-date list of security issues that affect Microsoft products is available on the Microsoft Security Updates site. This site provides technical information about security issues that affect specific products. If you don't want to remember to check the site regularly, you can subscribe to get security bulletin e-mail notifications for free that let you know about important security updates from Microsoft. In the past, hackers have attempted to mimic these notifications to send bogus information. However, it is not difficult to determine whether a Microsoft security-related message is genuine, because authentic Microsoft security bulletin notifications are always digitally signed and never include software updates as attachments. Instead, the notifications always link to the update on the Microsoft.com Web site.
5. Download files only from trusted sites When you download a file from a Web site, be sure you know the source! You should download only files that are from known, well-established companies. When in doubt, don't download the file. As an extra precaution, you can download files onto a disk separate from your hard disk, such as a floppy disk or a zip disk, and then scan the files with your virus scanner.
6. Install only from authentic CDs In general, installing software from authentic, commercially distributed CDs is the safest method. For example, all Microsoft CDs have holograms to prove their authenticity.
7. Back up your data regularly If a virus erases or corrupts files on your hard disk, a recent backup may be the only way to recover your data. Back up your entire system regularly. At the minimum, back up files that you can't afford to lose, such as documents, pictures, favorite links, address books, and important e-mail messages. For details about how to back up your specific program's data, search the Microsoft Office Online Web site. You can also use the System Tools in Microsoft Windows to back up your data, as follows:
• In Microsoft Windows Vista, click the Start button, click All Programs, click Accessories, click System Tools, and then click Backup status and configuration. Follow the instructions provided.
• In Microsoft Windows XP, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Backup. Follow the instructions provided.
8. Don't open suspicious e-mail messages or files Even though the Junk E-mail Filter in Microsoft Office Outlook helps to protect your Inbox from spam and phishing messages, it is a good idea to avoid opening any attachment in a message that you did not expect to receive, especially if the message is from a source that is unknown to you.

The Outlook Connector enables two-way synchronization of e-mail messages, calendar items, contacts, tasks, and notes between Outlook and Windows Live Hotmail.

Note Calendar synchronization with Outlook is a paid, subscription-only feature. When you subscribe to Windows Live Hotmail, you get to synchronize notes and tasks as well as your calendar.

If you do not have a Windows Live Hotmail account, you can either sign up for a new account or update your existing MSN Hotmail account to be a Windows Live Hotmail account.

To update from MSN Hotmail to Windows Live Hotmail, click the Join Windows Live Hotmail link when you log on to your account. All of your messages, folders, and contacts will automatically appear in your new account. Your e-mail address will not change.

This feature is available in the Simplified Chinese, Traditional Chinese, English, Japanese, and Korean language versions of Microsoft Office. Because handwriting recognition is not installed by default in all of these languages, you may need to install it separately.

Use handwriting recognition to enter text into any Microsoft Office program by writing instead of typing.

You can write by using a handwriting input device— such as a graphics tablet used with 3-D drawing programs or Computer Aided Drafting (CAD) software, or a pen tablet device— or you can write using your mouse.

Your natural handwriting is converted to typed characters and inserted inline with any existing text, at the same size as the existing text. In Microsoft Word and Microsoft Outlook, you can also choose the option to leave text in handwritten form.

You can convert handwritten notes taken in a Handheld PC or Pocket PC into Microsoft Word by following the instructions that come with your handheld device.

Working with handwriting recognition

To use handwriting recognition for the first time, install it by doing a custom installation, and then use the feature by clicking buttons on the Language bar that appears in the upper-right corner of the screen in any Office program.

Language bar

Start by selecting a writing area, a writing pad on the screen similar to lined notebook paper, or you can write anywhere on the screen. You can write by using a handwriting input device or by moving your mouse on your mouse pad to form words. Your handwriting is automatically recognized and entered at the insertion point in the program.

Write as you naturally do on a paper surface, using cursive style, printing, or a combination of both. As you write, enter entire words without pausing after each letter, and leave space between words.

Find out where your Outlook data file is and backup regularly

How can you be sure that your Outlook data is being backed up if you don't know where it is?

I am frequently surprised with the number of users who have no idea where their Outlook data is actually saved on their computers.

Unless you are part of a corporate network using MS Exchange, all your Outlook data is stored in one Personal Folders file. This file has a .pst extension and is saved somewhere on your computer. This one file contains all your Outlook folders, e-mails, contacts, tasks, calendar items, journal entries and notes inside it.

So where is this file on your computer?

The exact location depends on the version of Outlook and Windows you are using but unfortunately it is almost never saved in a place you will remember to backup.

To find out where your Outlook data is:

1. Go to your Inbox and makes sure that the list of folders is displayed

2. Right-click the top-level folder and select Properties

3. Click the Advanced button. The filename will be displayed in the box labeled FileName.

You need to make sure that you regularly backup this file to a CD, DVD or external hard-disk.

For more click Outlook Help

How Create Profile

Follow these steps to create a new e-mail profile in Outlook

Note By default, both the Outlook Address Book and the personal folders (.pst) files are automatically added to each new e-mail profile, except for those e-mail profiles that are created in Microsoft Exchange Server. By default, .pst files are not added to each new e-mail profile in Exchange Server.

How to configure Outlook to start with a specific e-mail profile

Follow these steps to configure Outlook to start with a specific e-mail profile:

How to configure Outlook to prompt you for a specific e-mail profile

Follow these steps to configure Outlook 2007 and Outlook 2003 to prompt you for a specific e-mail profile: