Microsoft-outlook

What is the problem of large files, PST?

2009-07-17T03:31:00.000-07:00

Microsoft Outlook 2002 and earlier versions limit the size of personal folder (PST) 2 GB pst when reached or exceeded this limit, you can not open or download any increase or you can not add new data. This so-called problem of large files PST.

Outlook is not structured in such a way as to preserve the documents have not been able to gain access to the PST. However, Microsoft provides a tool for external pst2gb on a temporary basis, it can recover files working condition. Nevertheless, under certain circumstances, this tool will not be able to restore files. Despite the fact that the success of the reconstruction process, some data will be truncated and lost.

Microsoft also announced Service Pack so that when the PST approach limit 2GB, Outlook can not add new data. This mechanism is to some extent, can be prevented PST files are very large. However, once the limit is reached, it is difficult to do anything for you, such as sending / receiving e-mails, notes, a number of appointments and so on, if not remove large amounts of data from PST files and compact to reduce the its size. This is very annoying, when the growth of Outlook.

Because Microsoft Outlook 2003, a new PST file format to use, it supports Unicode and do not have a size of 2 Go Therefore, if you use Microsoft Outlook 2003 or 2007 to create a new PST file format of Unicode, you do not have to worry too much problems.

Symptom:
1. When you try to load or access an oversized Outlook PST file, you will see error messages, such as:
xxxx.pst can not be accessed - 0x80040116.
or
Errors have been detected in the file xxxx.pst. Quit all mail-enabled applications, and then use the Inbox Repair Tool.
where 'xxxx.pst' is name of the Outlook PST file to be loaded or accessed.
2. When you try to add new messages or items to the PST file, and during the adding process, the PST file reaches or goes beyond 2GB, you will find Outlook just refuses to accept any new data without any complaints, or you will see error messages, such as:
The file could not be added to the folder. The action could not be completed.
or
Task 'Microsoft Exchange Server - Receiving' reported error (0x8004060C): 'Unknown Error 0x8004060C'
or
The file xxxx.pst has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (shift + del) delete them.
or
Task 'Microsoft Exchange Server' reported error (0x00040820):'Errors in background synchronization. In most cases, further information is available in a synchronization log in the Deleted Items folder.'
or
Can't copy the item.
Solution :-

As mentioned earlier, Microsoft is not a way to resolve this matter satisfactorily large files PST. The best solution is to repair our decisions Outlook. Large PST files can be resumed without data loss. There are two options:

1.If your version of Microsoft Outlook 2003 or higher installed on your computer, you oversized PST files can be converted into the new Outlook 2003 format of Unicode, as well as the limitation of 2 GB is not enough. This method.
2.Si you do not have Outlook 2003 or later, you can divide the PST too many small files. Each file contains data in the source file, PST, but it is less than 2 GB, and independently of the others, so that you can gain access to Outlook 2002 or below, without any problems. This method requires a little uncomfortable for you to manage multiple PST files to separate operations.

Archive e-mail messages from any account

2009-07-14T03:36:00.001-07:00

I have tens of thousands of emails in my Outlook window, in the company, thousands of people in your Gmail account and my old account Hotmail. Home MailStore is a free program allows you to archive all these places, and shows the interface to these files, reads like your Outlook Inbox.
Why is it? You can delete old messages and attachments, but it is very easy to find when they search, the inevitable time again. Before off-line window, Yahoo Zimbra Desktop, they are beginning to work with large customers, the family MailStore is also a good way to read messages offline instability in the region of the Wi - Fi, or use it as the de facto e Backing up e - Mail

Home MailStore may submit a list of protocols and protocols, including Microsoft Outlook and Outlook Express, Microsoft Exchange in the Thunderbird, SeaMonkey, Gmail and Microsoft Windows Live Mail, IMAP, POP3. It also supports. POLS. This is largely similar to the presentation of Microsoft Outlook in the list on the left side - in the tree of folders and search for the region - and read a lot on the right side. There are small icons in the top navigation bar, you can use Back to the archive, stored on a CD-ROM files, advanced search and research tools.
The system is very simple. Button to start copying the screen icon at the top of the navigation, there is also statistical data, for example, your old and most recent information and the overall size of the archive. When you check the box, the wizard will guide you through the steps a special configuration, which allows you to enter a folder, file or delete some support if you want to, but not all. Home MailStore miss your spam, junk and trash folder by default, it checks whether there is a repetition of position, at the same time, their business.
E-mail search function. Advanced Search screen, you can delve into the details - date, the contents of the folder, and even e-mail attachments. You can also search by e-mail or attachments, and store the information in order to re-implementation of the report at a later date. Home MailStore support Boolean searches. If you find your mail, you can open the management, conservation and export. Search for fast and accurate, we are testing. Although long-term solutions, with the number of seconds, we can archive Gmail messages to answer through Outlook.
Version of free software can do for consumers. Does not automatically archives or the planning of the former, so archiving leadership. Initial analysis also take a long time, and then deliver the same field (then click "Run" rearchive) from scratch, rather than give you options to get the latest e-mail. We hope to see more and more flexible filters, left sidebar, I just want to filter e-mail with attachments. Home MailStore to limit your account configuration, these three documents, it is not particularly useful if you have an active account. Despite these shortcomings, MailStore Home provides an excellent storage solution for the free e-mail from various mailboxes, and search files.

Visit the Windows Live Hotmail Plus account in Outlook

2009-07-09T04:10:00.000-07:00

If you buy Windows Live Hotmail Plus, you can - in addition to set Windows Live Hotmail using Outlook Connector, as mentioned above - to download mail from your inbox Windows Live Hotmail to Outlook to use POP.

To set up the Windows Live Hotmail a POP account in Outlook:

* Make sure you subscribe to the Windows Live Hotmail plus.
* Select Tools | Account Settings ... from the menu in Outlook.
* To e-mail tab.
* Click New ....
* To ensure that Microsoft Exchange, POP3, IMAP or HTTP is selected.
* Click Next. "
* Enter your name that you want it to appear in outgoing e-mail in accordance with your name:.
* Please enter your Windows Live Hotmail address under E - mail Address:.
* Have to manually configure server settings or additional server types check.
* Click Next. "
* Ensure that the Internet e-mail has been selected.
* Click Next. "
* Choose a POP3 account type:.
* Enter "pop3.live.com" (without the quotation marks) in accordance with the receiving mail server:.
* Enter "smtp.live.com" under the outgoing mail server (SMTP):.
* Enter your complete Windows Live Hotmail address ( "example@hotmail.com", for example) user name:.
* Enter your password for Windows Live Hotmail, according to Password:.
* Click More Settings ....
* To send the server tab.
* Make sure My outgoing server (SMTP) requires authentication check.
* Authentication to use the same settings to receive mail server is selected.
* Go to the Advanced tab.
* Make sure This server requires a secure connection (SSL) has been selected to receive the next server (POP3):.
* To ensure that SSL is a selection of the following type of encrypted connection: In the outgoing server (SMTP):
* Check the "995" appears in the incoming server (POP3:) and "25" under the outgoing server (SMTP):.
* Click OK.
* Now click the next step. "
* Click Finish.
* Click Close.

Visit the Windows Live Hotmail and Outlook 2000 and 2002

Configure Outlook to access your existing Windows Live Hotmail account (you can not create a new account from Outlook):

* Make sure you have a user's Windows Live Hotmail account, you want to access offline.
* Select Tools | E-mail Accounts ... from the menu in Outlook.
* We must add a new e-mail account is selected.
* Click Next.
* Select HTTP as the server type.
* Once again click Next.
* Please enter your account details in the e-mail accounts dialog box:
* type your name under your name:.
*type your Windows Live Hotmail address under E - mail Address:.
*If Outlook did not enter it for you automatically, please enter your Hotmail e-mail address, user name:.
*type your password for Windows Live Hotmail, under Password:.
*select Hotmail in the HTTP Mail Service Provider box.
* Click Next.
* Click Finish.

Apply an Expiration Date to a Message in MS Outlook XP

2009-07-06T04:06:00.001-07:00

You can e-mail in Outlook have the expiration date. Once the message has expired, the title is still visible when viewed in Outlook, but will have a strike through. E-mail can still be opened, but will give evidence of the recipient countries, e-mail is no longer relevant.

To apply an expiration date to a message in MS Outlook XP:
1.Right-click the message to which the expiration date should be applied.
2.Select Options in the popup menu.

3. Look for the Delivery options header, and click the Expires after field.
4. Click the down arrows to specify the date and time after which the message should expire.

5. Click the Close button.
6. Outlook might ask you to save the changes to the message, so click Yes.
When the expiration date passes, the message header will be shown as strike through to indicate the expiration. The recipient will know that the message is no longer relevant or valid. The message can still be opened as normal though.

Microsoft faces an anti-Outlook 2010

2009-06-29T04:18:00.000-07:00

Technology - The fact that Word continues to manage the display of HTML in Outlook 2010 has created a petition, supported by Twitter. Faced with tens of thousands of subscribers, Microsoft has decided to defend himself.

"Outlook is broken. Repair it. "That is what we read in large characters on the site fixoutlook.org, a page devoted to the decision to keep Microsoft Word as an engine to display HTML-formatted emails in Outlook 2010.

Catch on the support, the authors of this page show the display of emails has not changed since Outlook 2000 and Word is the worst software to display HTML emails. They also explain that emails created in Outlook display poorly in other software.

To boost its petition, fixoutlook.org created an account on Twitter and there are already over 20 000 users rallied to their cause.

Until now deaf in the campaign, Microsoft has finally decided to react. On the official blog of the firm, William Kennedy, Vice-President in charge of the Office, justifies the choice to keep Word as display engine.

Also catch on the support, said that the usefulness of Word is especially in the creation of complex emails. It also explains that there is no standard HTML format, showing that Word is solely responsible for the display issues.

Delighted to have a response from Microsoft, the authors of the campaign immediately responded, pointing out that the root of the problem is not displaying emails, but how Word creates emails in HTML format.

Outlook 2010 continues to return to Word

2009-06-26T04:19:00.000-07:00

In contrast, a standard Australian activist geageerd, and in such a way that there is considerable turmoil arose on Twitter. According to Dave Greiner of The Email Standards Project is clear from an early preview version that Outlook 2010 the same errors in the rendering of html as its predecessor.

Reason for this is that Microsoft is maintaining the engine of Word, which is much smaller than the rendering engine, for example IE8. The mail rendering engine used since Outlook 2007. Critics call it a huge mistake, because that engine is very limited in the creation of HTML pages. This is a limitation for people who want to prepare extended formatted mails. Moreover, in html emails are not displayed correctly in Outlook.

Greiner has therefore a Twitter action with its website set up Microsoft in an attempt to change its mind to. While the preview version of Outlook 2010 is not yet officially published, and Microsoft had not yet out that the Word engine maintenance, Redmond has already posted a response.

It's a feature, not a bug

In that blog post shows one of the heads of the Office division of Microsoft, William Kennedy, that are just feel extremely suitable for html rendering. Tools such as SmartArt and styles in Word to "Power of the Word in Outlook," says Kennedy. He criticizes the work of Greiner, according to him a maker of software for email marketing, and states that "there is no widely accepted consensus within the sector on which subset of html used for interoperability in e-mails."

The second reason for this choice is that the engine Word much less susceptible to attacks because it does not run Web Scripting. Thus, Kennedy or implied that the security of Internet Explorer right in that area greatly to be desired. How Greiner to preview the software that came his test, have not known.

Keep a record in Outlook of calls you make to contacts

2009-06-19T03:50:00.000-07:00

In today's world, time is money, so you want to keep track of how much time you spend consulting with a client, researching information, or otherwise spending billable time making phone calls. Also, you'll want to keep a record of what you discussed, decisions you made, issues to follow up on, and other important content of your conversation. You can do all this by creating a journal entry from within Contacts. While you type notes to document your conversation, Outlook will record the call length. If you want to, you can also look up previous calls and other journal entries related to that contact.
The following procedure assumes your computer and modem are set up for automatic phone dialing. If they aren't, learn how to do this by typing automatic dialing in the Office Assistant or on the Answer Wizard tab in the Outlook Help window, and then clicking Search. Also, see Using Outlook to dial local calls that require an area code.
Track a phone call to a contact
1. Open the contact you want to call.
2. On the Actions menu, point to Call Contact, and then click the phone number.
3. To record the start and end time of the call, select the Create new journal entry when starting new call check box.
If you select this check box, after you start the call, a journal entry opens with the timer running. You can type notes in the text box of the journal entry while you talk.
4. Click Start Call.
5. Pick up the phone handset, and then click Talk.
6. When you are finished, click Pause Timer to stop the clock, and then click Save and Close.
7. Click End Call, and then hang up the phone.
To view the new journal entry for the call, click the Activities tab, and then in the Show list, click Journal.
Note :- If you don't see the entry for the phone call when you click the Activities tab in the contact and then click Journal in the Show list, you might need to change how the contact is filed.

Test Microsoft Office Outlook 2007

2009-06-03T04:03:00.000-07:00

New version and new look for Outlook, the e-mail program included in the Office suite. In this vintage 2007, Microsoft has changed the look rather dull and gray interface, without changing the distribution of most commands.

Unlike the 2007 versions of Word, Excel and PowerPoint, to tape here in the main interface, but the usual menus File, Edit, etc.. This facilitates the transition to Outlook 2007 if you are familiar with a previous version. The tape does its appearance as when composing a message or recording an appointment. In the main window, a new taskbar, retractile summarizes your appointments and tasks of the day.

When composing a letter, the tabbed Ribbon appears, allowing you to format the text and attachments, contacts and images. A similar window appears when scheduling appointments, definition of tasks or editing contacts. As in other Office 2007 programs, the tabs appear and disappear depending on the current activity. Thus, it is only after you have selected an image you will see that on its formatting. All this requires a minimum of practice.

More options for tracking couriers

Items that you report for a follow-up appear in the taskbar, it boasts about this greater flexibility in the marking. Simply right-click on the indicator of Outlook mail to specify the date you want to pursue it. And you can assign a color code to my post to better spot.

When you receive a message deemed suspicious by Outlook, which prevents the loading of images and other content suspect until you give permission. Simply click on the warning message opens a list of options to download pictures and joined the management of other security settings. You will also receive a warning message when you forward or reply to an e identified as suspect by Outlook.
The composition of messages has been improved, including the formatting of letters. The use of the tape tabs extends the capabilities of Outlook. When you insert a picture, you get an overview of the changes that you make from a menu of styles. Put the text highlighted, translate, or find a synonym for a selected word are all possibilities.

Management RSS
Outlook 2007 lets you add RSS feeds to the list of files making possible the reading of his son since news like this software. However, these flows can not be selected in Internet Explorer 7, not in other browsers such as Firefox, for example.

The integration between the different applications of Office 2007 has improved. For example, if you receive an attachment in a Powerpoint presentation, click the right mouse button on the file name allows you to preview a slide show. Similarly, you can get a preview of Word documents or Excel spreadsheets included in an Outlook message. You can even highlight the columns and rows of an Excel spreadsheet but not edit them.

Thus, we would like to mark with keywords and search email in order to organize them according to their content as allowed by Gmail, not just the break between records. Many newsletters were left deprived of their pictures and showed white spots on their reading in Outlook 2007. Under Outlook 2003, these letters were impeccable HTML. This is due to use Outlook 2007 from the same HTML standards as Word 2007 rather than Internet Explorer to view the messages.

What's new in Microsoft Office Outlook 2007

2009-05-28T06:31:00.000-07:00

What's new in Microsoft Office Outlook 2007

Microsoft Office Outlook 2007 provides you with a comprehensive time and information manager. Using new features such as Instant Search and the To-Do Bar, you can organize and instantly locate the information that you need. New calendar sharing capabilities, Microsoft Exchange Server 2007 technology, and improved access to Windows Share Point Services 3.0 information enable you to safely share data that is stored in Office Outlook 2007 with coworkers, friends, and family, no matter where those people are located. This article provides an overview of Office Outlook 2007.

Manage time and information

To help you better manage your time and information, Office Outlook 2007 offers a number of new and improved features, from Instant Search to integration of tasks on the calendar. These features make it easier for you to locate, manage, prioritize, and act on the volumes of information that you encounter every day.

* Quickly find the information you need

* Easily manage your daily priorities

1. Quickly find the information you need

Instant Search :- Office Outlook 2007 provides a new fast way to find your information, no matter which folder it is in. Outlook now uses the same search technology that Microsoft Windows does, to deliver fast results regardless of mailbox size.

Color Categories :- New Color Categories give you a quick, visual way to customize items and to distinguish items from one another, making it easy to locate information.

Color Category roaming :- Color Categories are now saved in your default data file, instead of in the Windows registry. If you use a Microsoft Exchange account, your categories are now available on all of the computers that you work on.

Results-oriented user interface :- Office Outlook 2007 has a redesigned user interface that makes it easier and more intuitive for you to compose, format, and act on your e-mail

2. Easily manage your daily priorities

To-Do Bar :- The new To-Do Bar integrates your tasks, e-mail messages flagged for follow up, upcoming appointments, and calendar information in one convenient place.

Flagging mail for follow-up :- Flags are now more useful throughout Outlook. You can use a flag to quickly create a follow-up item that can be tracked in the To-Do Bar, in your In box, and even in Calendar.

Task integration on the Calendar :- Office Outlook 2007 integrates tasks on the calendar into the Daily Task List so that you see them displayed beneath your daily appointments and meetings.

Improved scheduling capabilities:- Improved scheduling capabilities in Office Outlook 2007 and Exchange 2007 help you to schedule meetings easily and in less time.

iYogi Acquires Clean Machine Inc.

2009-05-14T02:15:00.001-07:00

Larry Gordon, Founder of Clean Machine appointed as President Global Channel Sales at iYogi

New York, NY, May 11th, 2009 : iYogi, a global direct to consumer and small business remote technical support provider, today announced it’s acquisition of Clean Machine Inc, a provider of remotely administered PC security and performance management services. Clean Machine will operate as a separate brand under the iYogi services umbrella along with the recently lunched Support Dock (www.supportdock.com) and its comprehensive range of 24/7 technical support services for computers, printers, MP3 players, digital camera, routers, servers and more than 100 software applications. Larry Gordon, Founder of Clean Machine is appointed as the President of Global Channel Sales for iYogi.

iYogi will integrate technology and innovation that Clean Machine Inc. has developed for delivering an enhanced service experience by proactively managing the health and security for PC's and Apple Computers. This acquisition also broadens iYogi's access to key markets through Clean Machine's existing partnerships. Larry Gordon's past experience and successful track record will accelerate iYogi's expansion through his focus on global alliances.
Commenting on the acquisition of Clean Machine Inc., Uday Challu, CEO & Co-founder of iYogi, said,

"This acquisition will help iYogi to enhance our customer experience and extend our market reach to the millions of consumers that are challenged by the increasingly complex technology environment. Clean Machine's proactive maintenance and management of PCs in home and small business environment will be our launch platform for building the next generation of managed services for consumers."

"We are delighted to have Larry spearheading partnerships and global alliances for iYogi. His incredible experience in marketing, sales and building global alliances will help forge partnerships with retailers, multiple service operators, software publishers, original equipment manufacturers (OEM) and other such companies that are at the frontlines for managing tech support issues for consumers and small businesses",

added Challu.

With more than 20 years of experience, Larry Gordon has played a variety of strategic roles in marketing, sales and building alliances. Larry was the Executive Vice President at Capgemini and Kanbay. He was also VP of Global Marketing for Cognizant (Nasdaq: CTSH), a leader in global IT services and Director of Marketing for New York based Information Builders.

"I am excited to join a company that shares a common mission to Clean Machine in creating a global brand for delivering the best technical support to consumers and small businesses. We also share a common approach of utilizing highly skilled talent with leading edge tools, thereby delivering services at incredible price-points, with high margins for our partners",

said Larry Gordon, the newly appointed President of Global Channel Sales at iYogi.

ABOUT IYOGI

Headquartered in Gurgaon, India with offices in New York, USA, iYogi provides personalized computer support for consumers and small businesses in United States, United Kingdom, Canada and Australia. IYogi's 24/7 phone and remote technical assistance, spans across a comprehensive range of technologies we use every day from a wide range of vendors. Utilizing its proprietary technology iMantra , and highly qualified technicians, iYogi delivers amongst the highest benchmarks for resolution and customer satisfaction. iYogi is privately held and funded by SAP Ventures, Canaan Partners, and SVB India Capital Partners. iYogi was recently awarded the Red Herring Global 100 Award, recognizing it as one of the 100 most innovative private companies driving the future of technology. For more information on iYogi and a detailed list of technologies supported, visit: www.iyogi.net.

ABOUT CLEAN MACHINE

Clean Machine Inc. is a NJ-based and incorporated company that helps consumers and small business owners easily manage and protect their computing environments safely and cost effectively. The company is has a unique, powerful and inexpensive PC concierge service. Specifically, each customer is assigned a highly-trained tech concierge who remotely examines their computer system on a scheduled and very secure basis. The PC concierge will immediately fix software-based problems and prevent new threats to the customer's computing environment including offensive pop-ups, browser redirects and slow performance, and then provides a detailed report. Clean Machine's proprietary Radar(TM) technology (Remote Access Detection Audit and Repair) allows its expert technicians to remotely resolve any problems, eliminating the need for customers to go through the frustrating process of speaking with a tech support expert, and still having to do the work themselves. In other words, the Clean Machine PC concierges do it all. For more information on Clean Machine please visit www.pccleanmachine.com.

iYogi Awarded Red Herring Top 100 Global Company

2009-01-29T06:10:00.000-08:00

Recognizing the first, global, direct to consumers and small business technical support service from India

New York, January 21st, 2009 - iYogi (www.iyogi.net), today announced that it has been awarded as one of the Red Herring Top 100 Companies. Red Herring Top 100 Global Companies are chosen from winners and finalists of the previous Red Herring Top 100 Companies from North America, Europe and Asia Red Herring Top 100 Companies. Winning and finalist companies from the previous three years are were eligible for this outstanding award. Out of 1,800 successful and highly eligible companies, the Red Herring editorial team deployed a detailed process to drill-down the best companies first to 200 finalists, then to the top 100 winners of this global award. Evaluations were made on both quantitative and qualitative criteria, such as financial performance, innovation, management, global strategy, and ecosystem integration. The announcement of the winners was made at the Red Herring 100 Global, which took place in San Diego from January 14-16, 2009. Present among the finalists were elite executives and venture capital leaders from around the world.

"We were so pleased to announce iYogi as a Red Herring Top 100 Global Company," commented Red Herring publisher Alex Vieux."

"iYogi has proven to be a company excelling in their industry and its ripples have turned into waves. It was difficult for us to narrow down, but we are pleased to have included iYogi in our list of promising companies. We look forward to the changes it makes to its industry in the future".

"iYogi set out to introduce a new kind of service that would change the way technical support is delivered to consumers and small businesses. We are proud to be recognized by Red Herring's editorial team for our innovation and dedication to solve everyday problems faced by millions of consumers who are challenged by the increasingly complex computing environment," commented Uday Challu, CEO, iyogi.
iYogi delivers technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India. The company offers its customers an unlimited, annual service subscription for $139.99 per desktop that includes support for a wide range of technologies, including PC hardware Microsoft Windows Operating System, software applications, peripherals and multifunctional devices. iYogi recently launched Support Dock, a comprehensive desktop application suite with PC recovery, data backup, anti-virus and spyware removal , PC optimization, and home networking tools. Small businesses are serviced by iYogi's dedicated services group offering managed IT services enabling owners to increase productivity and maximize their return on investment.

About Red Herring

Red Herring is a global media company, which unites the world's best high technology innovators, venture investors and business decision makers in a variety of forums: a leading innovation magazine, an online daily technology news service, technology newsletters and major events for technology leaders around the globe. Red Herring provides an insider's access to the global innovation economy, featuring unparalleled insights on the emerging technologies driving the economy. More information about Red Herring is available on the Internet at www.redherring.com.

About iYogi

iYogi delivers live, comprehensive, 24/7 technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India. Providing an annual unlimited subscription to technical support, iYogi now boasts of more than 50,000 customers. The company employs 600 professionals servicing customers in the U.S., U.K., Canada, Australia and fast expanding to 12 new geographies across the globe. iYogi's resolution rate of 86 percent and customer satisfaction rate of 95 percent are amongst the highest published benchmarks in the industry. For further information, please visit - www.iyogi.net.

iYogi Contact:

Vishal Dhar
iYogi, Inc.
Phone: 212-229-0901
Email: vishal@iyogi.net

Red Herring Contact:

Anam Alpenia
Red Herring, Inc.
Phone: 650-428-2900
Email: aalpenia@redherring.com Yvonne Caprini
Logistics Manager
Red Herring, Inc.
Phone: 1 650 428 2900 x 410
Email: ycaprini@redherring.com

2008-12-15T04:55:00.000-08:00

Award Recognizes the 100 “Most Promising” Asian Companies Driving the Future of Technology

Silicon Valley, CA, Dec 9th, 2008— Red Herring today announced that iYogi is a winner of the Red Herring 100 Award, a selection of the 100 most innovative private technology companies based in Asia.

IYogi delivers technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India with more than 50,000 customers. The company offers consumers an unlimited, annual subscription service for $119.99 per desktop that includes support for a wide range of technologies, including PC hardware, Microsoft Products Support, Windows Operating systems, Computer Support, Software applications, MP3 players, Networking devices, Digital camera, Printers and scanners etc.

The Red Herring editorial board diligently surveyed the entrepreneurial scene throughout Asia and identified the top 100 out of more than 1,000 closely evaluated companies that are leading the next wave of innovation.

“Our winners and Finalists demonstrate that Asia is increasingly becoming a leader in innovation, contrary to common stereotypes", said Joel Dreyfuss, editor-in-chief of Red Herring. " It was tough to choose just the top 100 finalists from such a large list of excellent contenders, and we are very happy with the quality of the companies we selected as finalists."

“We believe consumers and small business owners should have low-cost access to the highest quality support available on the planet", said Uday Challu, CEO of iYogi. “We are thrilled that our innovative approach to solving everyday technology problems for consumers and our managed services for small businesses has been recognized by Red Herring’s keen-eyed leadership. We are continuously innovating in adding new services that includes PC recovery, anti-virus, anti-spyware, data back-up and PC optimization in providing the best tech support experience for our customers”, adds Uday.

The 100 winning companies have been announced at the Red Herring Asia event in Hong Kong. The CEOs of the winning start ups presented their innovative ideas and technologies to an audience of leading entrepreneurs, financiers, and corporate strategists at the event at the Hong Kong, JW Marriott Hotel earlier this week.

About iYogi

iYogi is the first direct-to-consumer and small business technical support service from India. Providing an annual unlimited subscription to technical support, iYogi now boasts of more than 50,000 customers. The company employs 600 professionals servicing customers in the US, UK, Canada, Australia and fast expanding to 12 new geographies across the globe. iYogi’s resolution rate of 87 percent and customer satisfaction rate of 93 percent are amongst the highest published benchmarks in the industry. For further information, please visit www.iyogi.net.

iYogi Contact

Vishal Dhar
President Marketing, iYogi Inc.
Phone: 212 229 0901
Email: vishal@iyogi.net

How to reset the nickname and the automatic completion caches in Outlook

2008-11-17T00:11:00.000-08:00

In this post i will talking about how to reset the nickname and the automatic completion caches in Microsoft Outlook. It will provides Outlook support and help for reset the nick name. Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook. If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person.

Follow the steps to use in Microsoft Windows XP.
1. Quit Outlook.
2. Click Start, and then click Search.
3. In the Search Companion left-side panel, click All files or folders.
4. In the All or part of the file name: box, type *.NK2.
5. In the Look In box, click to select your local hard disk.
6. Click More advanced options, click to select Search hidden files and folders check box.
7. Click Search.
8. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
9. Rename the file to profilename.bak, and then press ENTER.
10. Quit Windows Explorer.
11. Restart Outlook.
Outlook will generate a new nickname cache.

Use the steps for both Microsoft Windows 2000 and Microsoft Windows Millennium Edition (Me).
1. Quit Outlook.
2. Start Windows Explorer.
3. On the Tools menu, click Folder Options, and then click the View tab.
4. Under Advanced Settings, click to select the Show hidden files and folders check box.
5. Click OK.
6. Click Start, point to Search, and then click For Files or Folders.
7. In the Search for Files and Folders box, type *.NK2 in the Search for files or folders named box.
8. In the Look In box, click to select your local hard disk.
9. Click Search Now.
10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
11. Rename the file to profilename.bak, and then press ENTER.
12. Quit Windows Explorer.
13. Restart Outlook.
Outlook will generate a new nickname cache.

No prompt to save, discard, or update a view

2008-11-10T21:20:00.000-08:00

If you want to save discard or update the folder view, I hope that it is useful for you and provide Outlook Support for solve your problem. As you change to a new view of a folder, Microsoft Outlook does not give you an option to save or discard changes that are made to the current view. Outlook automatically saves the current changes to the view.

To return any view to its original settings in Microsoft Outlook 2000 and in Microsoft Outlook 2002
1. On the View menu, point to Current View, and then click Define Views.
2. In the list of views, click to select the view that you want to return to its original settings.
3. Click Reset, click OK, and then click Apply View.
Outlook returns the view to its original settings.

To return any view to its original settings in Microsoft Office Outlook 2003
1. On the View menu, point to Arrange By, point to Current View, and then click Define Views.
2. In the list of views, click to select the view that you want to return to its original settings.
3. Click Reset, click OK, and then click Apply View.

In Microsoft Outlook 97, when you made changes to a view, such as adding fields, sorting, or filtering, you received a prompt to discard the changes, save them under a new view name, or update the current view. Later versions of Outlook automatically update the current view with the changes without prompting.

Outlook Email Notifications for Important Emails Only!

2008-11-05T20:47:00.000-08:00

Most Outlooks users turn off Outlook’s email notification message. With the volume of emails we all receive these days, it is way too detrimental to productivity to have a message interrupt you every time you receive an email. But… what if you want to be alerted whenever you receive emails from particular people… maybe your boss… or an important client.

Did you know that you can use Rules to display an alert similar to the one shown below... so that it will only come up when you receive an email from one or more specific email addresses?

Here are step by step instructions…

Go to your Inbox.

Click Tools-Rules and Alerts to display the Rules dialog box.

Click the New Rule button to display the Rules Wizard screen

Click “Display mail from someone in the New Item Alert Window”. (A on the picture above)

Click on “people or distribution” list (B on the picture above) to display the Rule Address screen.

Select someone from the list or type in the person’s email address in the From field.

Click OK to go back to the Rules Wizard screen.

Click “a specific message” (C on the picture above)

Type in what you want the alert message to say and click OK e.g. Email from Boss!

Click Finish

The next time you receive an email from that person, Outlook will display a message over everything else that you are working on.

This simple trick has helped our own team a lot. I hope it works well for you too.

POP3 Server error 0x800CCC92

2008-11-02T23:44:00.000-08:00

The error 0x800CCC92 or error 0x800CCCD2 occurs when you try to retrieve a message from a POP3 server. In this post i am trying to provide better solution which is easily troubleshoot and try to provide Outlook Email Error Support.

SYMPTOMS

Note Although this article discusses an error message that may occur on a local computer, the problem actually occurs in Microsoft Exchange 2000 Server. To resolve this issue and prevent error messages on the local computer, an update must be applied to the Exchange server that the Microsoft Outlook application is configured to use or to communicate with.

When you try to use Microsoft Outlook Express to retrieve a message from a Post Office Protocol (POP3) e-mail server, you may receive the following error message:
There was a problem logging onto your mail server. Your Password was rejected.
Account: 'storedriver3'
Server: 'storedriver3'
Protocol: POP3
Server Response: '-ERR Unrecognized internal error: 0x800cce21'
Port: 110
Secure(SSL): No
Server Error: 0x800CCC90
Error Number: 0x800CCC92
If you try to retrieve the same e-mail message by using Internet Messaging Access Protocol (IMAP), you may receive the following error message:
Header download for the 'Inbox' folder did not complete. Could not download new messages from the IMAP server.
Account: 'storedriver3 (2)'
Server: 'storedriver3'
Protocol: IMAP
Server Response: 'Unrecognized internal error: 0x800cce21'
Port: 143
Secure(SSL): No
Error Number: 0x800CCCD2
The following text may appear in the Event log:
Source: POP3SVC
Category: Content Engine
Event ID: 1023
Error 0x800cce21 occurred while rendering message 0001-000000003b4d for download for user aissd3u000000@STOREDRIVERDOM.StoreDriverOrg.com.

Resolution

To resolve this issue, install the latest available service pack for Exchange 2000 Server and get outlook Support. How to obtain latest Exchange 2000 Server Service Pack

Outlook Error 0x800420CB Resolution

2008-10-30T23:05:00.000-07:00

I am going to discuss about Outlook Error 0x800420CB ( Could not be open Outbox ). I am discussion detail about this problem. What is the Cause and What is the solution of this problems.I hope that it provides Outlook Support for resolving that problems.....

SYMPTOMS
Message Could Not Be Opened From Outbox Folder,
Account: MailAccount',
Server:'',
Protocol:SMTP,
PORT:25,
Secure(SSL):NO,
Error Number:0x800420CB

CAUSE

This behavior can occur if you have two identical accounts with different names or the Outbox.dbx
file is corrupted.

RESOLUTION

To resolve this behavior, remove the duplicate mail accounts. To do so, follow these steps:
1. In Outlook Express, on the Tools menu, click Accounts.
2. Click the Mail tab.
3. Click a duplicate mail account, and then click Remove. Repeat this step until only one instance of
the mail account remains.
4. Click Close.
If the earlier steps do not resolve the behavior, rename the Outbox.dbx file. Note that any items that
remain in the Outbox folder in Outlook Express are permanently deleted after you perform the
deletion. To do so, follow these steps:
1. Quit Outlook Express.
2. Right-click Start, and then click Find or Search.
3. Search for the Outbox.dbx file.
4. Right-click the file, click Delete, and then click Yes.
5. Start Outlook Express, and then try to send the message again.

I will try to share better about Outlook Troubleshooting in next post. I will try to cover all Outlook Email Problem and try to provides better resolution.

Outlook Error Codes

2008-10-22T04:19:00.000-07:00

0x800CCC0B Server is Busy

Sometimes mail servers do get busy and depending on data loads some server busy errors may be a common occurrence, wait 10 mins or so and check again, in the meantime

Check your server provider does not have an issue, most decent providers will have a status link on their home page.

0x800CCC0D cannot find host - Cannot locate server

Make sure News Groups are not selected if you do not subscribe to any, this can disabled from

TOOLS - OPTIONS - GENERAL tab untick option to disable.

0x800CCC0E Failed to Connect - Cannot connect to server

Make sure News Groups are not selected if you do not subscribe to any, this can disabled from

TOOLS - OPTIONS - GENERAL tab untick option to disable.

0x800CCC0F Connection Dropped

Generally a connection fault, check all cable connections.

Check internet connection speed, if the line has too much interference this error will be common, as the connection drops.

Make sure your ISP is not running any form of server maintenance.

0x800CCC10 Invalid Address - Address not known on server

Check you have the correct email address details, usually means the address is in the wrong format.

0x800CCC11 Invalid Address List - Mailing list not known on the server

Check you have the correct details if you are using an online address book.

Remove the online address book and test before re-adding.

0x800CCC12 Socket Read Error - Unable to send Winsock request

Winsock file may be corrupt, read here for repair information

0x800CCC13 Socket Write Error - Unable to read Winsock

As above checkout how to repair Winsock file

0x800CCC14 Socket Init Error - Unable to initialize Winsock.

As above learn how to repair the Winsock file

0x800CCC15 Socket Connect Error - Unable to open Windows socket

Remove and re-add your IP settings

0x800CCC16 Invalid Account - User account not recognized

Login credentials error, make sure numbers are numbers; letters are letters as this can be confusing.

0x800CCC17 User Cancel

The user has cancelled the mail send and receive, try again, if system appears to be hanging, double check the network traffic from the network icon.

Large emails with small connections are not a good combination and patience is needed here.

Check with your ISP who can see your message queue and delete any large emails for you.

How to troubleshoot failures updating your Office installation from the Office Update Web site

2008-10-15T02:18:00.000-07:00

SUMMARY
This article describes how to troubleshoot failures in the Microsoft Office Update installation process from the Office Update Web site.

INTRODUCTION
This step-by-step article describes how to troubleshoot problems that you may experience when you use the Office Update Web site. The following is a list of symptoms that you may experience when you use the Office Update Web site:
• When you click Check for Updates and then follow the instructions to install the updates, the update process starts and then closes unexpectedly.
The following is a list of error messages that you may experience when you use the Office Update Web site:
•
The Office Update site is currently experiencing some technical difficulties and is unable to check for updates.
•
Error! The catalog cannot be displayed.
•
Installation unsuccessful.
•
The Office Update Catalog cannot be displayed.
•
The Office Update site is unable to check for updates on this computer.
•
Error 0x80070641
•
Error 0x51F
•
Error 0x530
•
Error 80070643
The Office Update Web site provides updates that improve the stability and the security of Microsoft Office. To obtain updates for Office, visit the following Microsoft Web site:

http://office.microsoft.com/en-us/downloads/FX101321101033.aspx

MORE INFORMATION
To troubleshoot failures in the Office update process from the Office Update Web site, use the following methods in the order that they are presented. After you complete each method, try to update Microsoft Office by using the Office Update Web site.

Note When you access the Office Update Web site by using certain third-party browsers or certain browsers that are provided by an Internet service provider (ISP), the Office Update Web site may not function correctly. Or, the browser may require special configuration to correctly access the Office Update Web site. If Internet Explorer is available on the computer, connect to the Internet by using your ISP connection. Then, access the Office Update Web site by using Internet Explorer.

Method to solve: Delete the contents of the Microsoft Internet Explorer cache folder, cookies, history, and the operating system temporary folder
If your temporary Internet Explorer cache folder starts to run out of the allocated disc space, you may be unable to download the Office Update control. Free disk space by deleting the Temporary Internet Files cache.

To do this, follow these steps:

1. Start Internet Explorer.
2. On the Tools menu, click Internet Options.
3. Click the General tab, and then click Delete Files under Temporary Internet files.
4. Click to clear the Delete all offline content check box, and then click OK.
5. Click Delete Cookies, and then click OK when you are prompted for confirmation.
6. Under Temporary Internet files, click Settings.
7. In the Settings dialog box, click View Objects.
8. In the Microsoft Windows Explorer window that appears, click Details on the View menu.
9. If the status of any listed object is Damaged, delete the object.
10. Close the Windows Explorer window, and then click OK in the Settings dialog box.
11. Under History, click Clear History, and then click Yes when you are prompted for confirmation.
12. In the Internet Options dialog box, click OK.
13. Enable cookies. To do this, follow these steps:
a. In Control Panel, double-click the Internet Options icon.
b. Click the Privacy tab, and then click Default.
c. Click OK.
14. Click Start, click Run , type %temp%, and then click OK.
15. In the Windows Explorer window that appears, delete the contents of this Temp folder. Note Any file that cannot be deleted is probably being used. Make sure that you have closed all applications that were running. Then, try to delete the contents of this folder again. If you cannot delete a specific file, delete all the files that you can delete

The Benefits of Microsoft Outlook

2008-10-10T00:14:00.000-07:00

Microsoft Outlook is great when you are using a traditional email address from your ISP. However, it is not so great if you are using a web based email address and you are using Vista. It seems pretty confusing, and it is, because before Vista people had no problems at all linking their web based email addresses like hotmail, AOL, and Gmail to their Outlook Express. However, the new Outlook and Vista do not work that way so you will need to keep that in mind. Some people find that Outlook 2007 training is worthwhile in order to learn a little more about the process and what all has been changed. More than likely you will appreciate the time and effort you put into taking Vista training and Outlook training because it will prepare you to use these programs effectively. So many changes have been made that without training you will feel completely lost the first fewer days.

There are many benefits to programs like Microsoft Outlook, but you should look at the software and consider what is in your best interest to install. For example, if you install the Office 2008 suite you will need to take tutorials on the 2008 editions of all the programs, but Word 2007 training would not help you very much. As a result it is important to understand what programs you will install and the ones you will use the most.

Most people like Microsoft Outlook because it allows them to keep copies of their sent and received messages for a long period of time. Also, it is easy to use Outlook because you can simply begin typing in a contact's name and their email address appears in the box. It is so easy to use and convenient and that is why so many people like it.

Of course, there are other benefits to Outlook as well. You can search all of your information really easy and fast. You will also appreciate the calendar where you can manage your information and your daily activities and events. It is easy to manage your shared information as well. There are also features to prevent malicious sites and junk email.

These are just a few of the benefits of Outlook. If you have been using a web based email program you will certainly enjoy the benefits of Microsoft Outlook.

Outlook express hagging problem OLEXP

2008-10-05T23:28:00.000-07:00

Outlook Express Stops Responding and Your Pointer Appears as an Hourglass
SYMPTOMS
When you start Outlook Express, the program may stop responding and your pointer may appear as an hourglass.

CAUSE
One cause for this problem may be damaged information in your Identity ID Number registry subkey.

RESOLUTION
WARNING: If you use Registry Editor incorrectly, you may cause serious problems that may require you to reinstall your operating system. Microsoft cannot guarantee that you can solve problems that result from using Registry Editor incorrectly. Use Registry Editor at your own risk.

To resolve this problem, use Registry Editor to export, delete, and then import the Identity ID Number subkey registry information for each of your identities.

When you use this procedure, you preserve user settings, account settings, address books, and message stores.

How to Export and Delete the Identities
1. Quit all programs.
2. Click Start, and then click Run.
3. In the Open box, type regedit, and then click OK.
4. Locate the following registry subkey:
HKEY_CURRENT_USER\Identities\Identity ID Number
NOTE: There is one subkey for every identity. Follow these steps for each identity. The Identity ID Number subkey takes the form of an alphanumeric string, such as:
{C099C720-F752-11D2-87CB-00C04FADCFBE}
5. In the left pane, click the first \Identities\Identity ID Number subkey in the tree, and then note the user name data in the right pane.
6. On the Registry menu, click Export Registry File.
7. In the File name box, type the user name that you noted in step 5.
8. In the Save in box, click Desktop, and then click Save. Repeat the previous steps to export each Identity ID Number subkey.
9. After you export each Identity ID Number subkey, right-click the Identity ID Number subkey in the tree, and then click Delete. When you are prompted to delete the key, click Yes.
10. Delete the main Identity key, HKCU\Identities.
11. Quit Registry Editor.
The Username.reg files are now on your desktop. Each file corresponds to one of your identities.

How to Import the Identities
Import each Username.reg file. Start Outlook Express after you import each file to determine if the individual identity is damaged. To do this:
1. On the Microsoft Windows desktop, double-click the first Username.reg file that you exported.
2. Start Outlook Express to confirm that the program is working correctly for that identity.
3. Repeat the previous step for each Username.reg file.
Do not delete any Username.reg files that you do not use until you confirm that Outlook Express is working correctly. If Outlook Express does not work correctly after you import one of the .reg files, that identity is the identity that is causing the problem. You must delete the identity, and then re-create it.

How to automatically manage incoming messages

2008-09-30T07:17:00.000-07:00

You can set up rules to have Outlook 2002 help you manage incoming e-mail messages. For example, Outlook can:

Alert you when you receive a message from your supervisor.
Move messages that have the text "Meeting Minutes" in the Subject line to your Meetings folder.
Flag incoming messages that are from a distribution list.

To set up a rule which provide Outlook Support to do this?

On the Tools menu, click Rules Wizard.
Click New.
Click an action in the upper list.
Customize the action in the lower list.
Click Next.
Provide any additional information based on the action that you selected.
Click Finish.

Note After step 7, you will see a message: This rule is a client-only rule, and will process only when Outlook is running. This isn't an error message; it just indicates that this rule resides on your computer and is only active when Outlook is running. Server-side rules (rules that reside on a server) are active regardless of whether Outlook is currently running or not.

How to Create a Distribution List in Outlook and Using Blind Carbon Copy

2008-09-25T03:31:00.000-07:00

I am going to discuss how to create distribution list using BCC. It provide Outlook Support for Creating distribution list Using BCC.

Do you send email to the same people over and over again? Instead of typing out the recipient's names, create a distribution list. Go to File

Click New

Click Distribution List The Distribution List window will open up. Give a name to the list, then press "Select Members". The Select Members window will open up. Double Click on the names you wish to add.

After the contacts have been added to the members field click OK. This will close the Select Members window. If you wish to add someone who is not on your contact list: Press "Add New" in the distribution list window. The Add New Member window will open. Enter the name of new member in the Display Name field.

Enter the e-mail address of the new member in the E-mail Address field.

Press OK and the new member will be added to your Distribution List.

Save and Close the Distribution List window. When you want to e-mail this group just type in the name of the List rather than each recipients name.

Now that you understand how to create a distribution list you should understand "Bcc" or Blind Carbon Copy.

"Bcc" allows you to send an e-mail without showing everyone the e-mail address of the recipients. It also is the polite thing to do. This way you're not inadvertently sharing a person's e-mail with a group of people they may not know, by including them in a mass email. You can also use the "Bcc" field to quietly notify a third party that a message has been sent.

Use of "Bcc" for long lists of addresses is important for two reasons: It protects the privacy of those to whom you send a message, and It makes forwarded e-mail less confusing to read When using "Bcc" add your own e-mail in the To: field to ensure yours is the only address shown.

All e-mail programs support "Bcc", but it may not be the default option. In Outlook 2007, click "New" for a new e-mail, then under the Options Tab click the "Show Bcc" button In Outlook 2003, click "New" for a new e-mail, then click the little down arrow to the right of "Options" and select "Bcc". Once selected, "Bcc" will be available for all new e-mails.

Here are some suggestions for using the different fields when sending e-mail. To: Add recipients who you are directly communicating with. There is nothing wrong with a list of e-mails, as long as there is no problem with each recipient being able to see the other recipient's e-mail address

Cc: Known as Carbon Copy. Use "Cc": to send a copy of the e-mail to recipients not required to participate in the communication. It allows the To: recipients to known that someone else is also receiving the e-mail

Bcc: Blind Carbon Copy is where you put e-mail addresses that should not be seen by other recipients.

Outlook Internet standards compliance

2008-09-22T07:34:00.000-07:00

HTML rendering

I am continuing with Outlook Support for the Outlook Internet standards compliance. Outlook 2007 was the first Outlook to switch from Internet Explorer HTML rendering to Microsoft Word 2007 HTML rendering. This means HTML and CSS items not handled by Word are no longer supported. On the other hand, HTML messages composed in Word will look more or less as they appeared to the author.

This most affects those publishing newsletters, because they frequently use intricate HTML and/or CSS to form their layout. For example, forms can no longer be embedded in e-mail.

Calendar compatibility

Outlook does not fully support data and syncing specifications for calendaring and contacts, such as iCalendar, CalDAV, SyncML and vCard 3.0. Outlook 2007 claims to be fully iCalendar compliant; however, it does not support all core objects, such as VTODO, VJOURNAL. Also, Outlook supports vCard 2.1 and does not support multiple contacts in the vCard format as a single file. Outlook has also been criticized for having proprietary "Outlook extensions" to these Internet standards. It supports offline storage files up to 2GB in size.

How to Change your default browser

2008-09-07T23:06:00.000-07:00

It apply only On
Microsoft Office PowerPoint 2003
Microsoft Office Outlook 2003
Microsoft Office Word 2003
Microsoft Office Excel 2003

Microsoft Windows uses the default Web browser setting when you click links in a document or on a Web page. Windows uses Microsoft Internet Explorer by default, but you can change to a different browser if you want to.
To change from Internet Explorer to another browser, do one of the following:
• If you haven't installed another browser, do that first. During installation, most browsers display a message asking if you want to use that browser as the default browser.
• If the browser that you want to use is already installed, open it. You should see a message asking if you want to use that browser as the default browser. If you don't see the message, use the following instructions, but choose the browser that you want to use instead of Internet Explorer.
To make Internet Explorer your default Web browser
1. Open Internet Explorer. (Click Start, and then click Internet Explorer. If you don't see Internet Explorer on the Start menu, point to All Programs, and then click Internet Explorer.)
o If a message appears asking if you want Internet Explorer to be your default browser, click Yes.
o If a message does not appear, go to Step 2.
2. On the taskbar, click Start, and then click Set Program Access and Defaults.
Note The Set Program Access and Defaults option is available only in Microsoft Windows XP with Service Pack 1 or Microsoft Windows XP with Service Pack 2.
3. In the Add or Remove Programs dialog box, click Custom, and then click the arrow to the right.
4. Under Choose a default Web browser, click Internet Explorer, and then click OK.
Tip If you have more than one Web browser installed, you can hide links to those browsers from the Start menu, the Windows taskbar, and your desktop by clearing the Enable access to this program check box.

iYogi Computer Repair, PC Repair Support Video

2008-08-31T22:29:00.001-07:00

How to change date format with Outlook

2008-08-25T06:00:00.000-07:00

Dates appear in Microsoft Office Outlook 2007 based on the format specified in the settings for your operating system. If you want to change the date display — for example, to be a day-month-year format instead of month-day-year format — you change this in the Control Panel program in Microsoft Windows Vista and earlier.

Note All programs on your computer that use date settings from your operating system will be affected by the changes that you make in Control Panel.

Change date settings in Windows Vista

1. Click Start, click Control Panel, click Clock, Language, and Region, and then under Regional and Language Options, click Change the date, time, or number format.

2. On the Formats tab, click Customize this format.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

Change date settings in Microsoft Windows XP

1. Click Start, click Control Panel, and then double-click Regional and Language Options.

2. On the Regional Options tab, under Standards and formats, click Customize.

3. On the Date tab, specify any changes that you want to make, under Short date and Long date.

If you do not see the format that you want in Short date or Long date, follow the guidelines specified in the following table.

Note Type an upper case M for the month setting. The lowercase m is used for the minute setting.

TO	DO THIS
Display single-digit numbers without a leading zero.	Type a single character. Type d for the day setting, type y for the year setting, and type M for the month setting.
Display leading zeros with single-digit numbers.	Type two characters. Type dd for the day setting, type yy for the year setting, and type MM for the month setting.
Display the last two digits of the year.	Type yy for the year setting.
Display four digits for the year.	Type yyyy for the year setting.
Display abbreviations for the day or month.	Type three characters. Type ddd for the day setting and type MMM for the month setting.
Display the full name of the day or month.	Type four characters. Type dddd for the day setting and type MMMM for the month setting.
Display additional text	Type single quotation marks (') around text.

Microsoft Outlook Data File

2008-08-07T13:13:00.000-07:00

When you use Microsoft Office Outlook, you need a place to keep your e-mail messages, calendar, tasks, and other items. This storage place, known as a data file, allows you to keep your data on your computer. Here I am going to discuss and provided outlook support for manage outlook data files and how to save on to your computer.
About Outlook data files
When Outlook saves items to your computer, it uses a type of data file called an Outlook Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you are using a Microsoft Exchange Server account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, Outlook offers Offline Folders, which are saved in another type of data file called an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) on your computer.
The primary distinctions between the two types of Outlook data files are:
• The Outlook .ost files are used only when you have an Exchange Server account and choose to work offline or use Cached Exchange Mode.
• The Outlook .pst files are used for POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.), IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.), and HTTP accounts. When you want to create archives or back up your Outlook folders and items on your computer, including Exchange Server accounts, you must create and use additional .pst files.

Read and send messages in other languages with Outlook

2008-08-01T04:27:00.000-07:00

When you receive a message in a different language, the message must be marked with information about the character set (alphabet) that was used to create it in order for Outlook 2000 to be able to display the message. When you forward or reply to the message, Outlook keeps the character set of the original message. Including character set information with a message is called encoding.
Occasionally, you may receive messages that aren't encoded. For these messages, Outlook uses the default encoding for unmarked messages that's specified for your computer. This default is set automatically based on the Regional Settings (system local settings) of your operating system. The default setting appears in the International Options dialog box. (On the Tools menu, click Options, click the Mail Format tab, and then click International Options.)
The default encoding might not work for some of the international messages that you receive. For example, if your default is Western European and you receive an unmarked message that uses a Greek character set, the message might display boxes or question marks instead of readable text. To fix this problem, you need to change the encoding of that specific message to Greek so Outlook can display the correct characters and provide Outlook Support to read and send the email massage.

How AutoRecover and AutoSave work

2008-07-25T00:45:00.000-07:00

The AutoRecover option (in these Microsoft Office programs: Word, Excel, PowerPoint, Publisher, and Visio) and AutoSave option (in Microsoft Office Outlook) can help you avoid losing work in two ways:
• Your data is automatically saved If you enable Auto Recover or AutoSave, your file (such as a Microsoft Office Word document) or item (such as an Outlook Support and Outlook e-mail message) is automatically saved as often as you want. Therefore, if you have been working for a long time but forget to save a file or if your power goes out, the file you have been working on contains all or at least some of the work you have done since you last saved it.
• Your program state is automatically saved In Microsoft Office Excel, Microsoft Office Outlook, Microsoft Office PowerPoint, and Microsoft Office Word, there is an additional benefit to enabling AutoRecover or AutoSave. In these programs, if you enable this option, some aspects of the state of the program are recovered when the program is restarted after it closed abnormally.
For example, you are working on several Excel workbooks at the same time. Each file is open in a different window, with specific data visible in each window. In one of the workbooks, a cell is selected to help you keep track of which rows you already reviewed, and then Excel crashes. When you restart Excel, it opens the workbooks again and restores the windows to the way they were before Excel crashed.
Although not every aspect of your program's state can be recovered, in many cases, the Recovery feature can help you recover more quickly.

Outlook Audio Text Feature

2008-07-21T22:55:00.000-07:00

While it's true that e-mail can make communication more efficient, it's also true that the volume of messages can get overwhelming quickly. And, too much e-mail can make you feel out of control.

Outlook 2007 includes features to help you control e-mail Support volumes, find what you need, and act when and where action is required. Some of these features have been with Outlook Support all along, and some are new to this version. The good news is that all these features are flexible; so you'll be able to adapt them to fit your own organizational style.

This course will give you a glimpse of what's available. As you learn, you may find that some features are more your style than others. That's okay. Once you know what works for you, you'll see how easy it is to get out of your Inbox and into your day.

To learn more about this course, read the text in Goals and About this course, or look at the table of contents. Then click Next to start the first lesson.

Outlook data files tutorials

2008-07-10T06:46:00.000-07:00

When you use Microsoft Office Outlook, you need a place to keep your e-mail messages, calendar, tasks, and other items. This storage place, known as a data file, allows you to keep your data on your computer. Outlook Support Offered for the help of Outlook Email Support and saving data in your Personal Folder an Offline Folder.
When Outlook saves items to your computer, it uses a type of data file called an Outlook Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). If you are using a Microsoft Exchange Server account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, Outlook offers Offline Folders, which are saved in another type of data file called an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) on your computer.
The primary distinctions between the two types of Outlook data files are:
• The Outlook .ost files are used only when you have an Exchange Server account and choose to work offline or use Cached Exchange Mode.
• The Outlook .pst files are used for POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.), IMAP (IMAP (Internet Message Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates folders on a server to store/organize messages for retrieval by other computers. You can read message headers only and select which messages to download.), and HTTP accounts. When you want to create archives or back up your Outlook folders and items on your computer, including Exchange Server accounts, you must create and use additional .pst files.

Translate Outlook Text into Excel

2008-07-04T05:54:00.000-07:00

Using the Research feature, you can translate single words or short phrases by using bilingual dictionaries or translate your entire document by using Web-based machine translation services. To translate text, you may also need to satisfy the operating system requirements for specific languages.
Machine translation is helpful for conveying the basic subject matter of the content and for confirming whether the content is relevant to you. For important or sensitive documents, human translation is recommended, because machine translation may not preserve the full meaning and tone of the text.This provided Outlook Support to using outlook with Excel.
Follows the Steps ..
1. On the Review tab, click Translate.
2. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
3. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.
Note To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.
4. Do one of the following:
o To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
o To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
o To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching .

How to Format disk and erase Outlook Data

2008-06-30T03:57:00.000-07:00

Formatting a disk erases all information on that disk.

Do one of the following:

Windows Vista

If the disk that you want to format is a floppy disk, insert it into its drive. Otherwise, skip to step 2.
Click the Start button, and then click Computer.
Right-click the disk that you want to format, and then click Format.
Select the options that you want.
Click Start.

Microsoft Windows XP

If the disk that you want to format is a floppy disk, insert it into its drive. Otherwise, skip to step 2.
In Windows XP, click Start, and then click My Computer.
Click the disk that you want to format.
On the File menu, click Format.
Select the options that you want.
Click Start.

Note: The Quick Format option (Format dialog box) removes files from the disk without scanning the disk for bad sectors. Select this check box only if the disk has been previously formatted and you are sure that the disk is not damaged.

For information about any of the options in the Format dialog box, click the question mark in the upper-right corner of the dialog box, and then click the option.

You cannot format a disk if files are open on the disk, if the contents of the disk are displayed, or if the disk contains the system or boot partition. For solving computer problem get Computer Help and also resolve Outlook Problem and get Outlook Support.

Link Outlook contacts to an Access database

2008-06-24T03:32:00.000-07:00

You can quickly copy or link to your Outlook contacts in an Access database, enabling you to work with your Outlook contacts in an Access database. Your Access data is kept up to date with changes to Outlook contacts, and vice versa, if you choose to link contacts to Access.
1. Open Access and start a new, blank database or open an existing database.
2. Do one of the following:
§ On the File menu, point to Get External Data, and then click Import.
§ On the File menu, point to Get External Data, and then click Link Tables.
Note If you link Outlook data to Access, any items updated in Outlook are automatically updated in Access.
3. In the Link or Import dialog box, in the Files of Type list, click Outlook.
If you have more than one Outlook profile, you are prompted for which profile to use.
4. In the Import Exchange/Outlook Wizard, select the folder or address book that contains the contacts that you want, and then click Next.
1. Expand the top mailbox folder.
2. Select the folder that contains the contacts that you want to export.
When you complete the wizard, the Outlook data is placed into an Access table.
5. Follow the instructions on your screen.

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Change individual contacts to last name, first name format

2008-06-17T22:08:00.001-07:00

After you change the name format for existing contacts in the Outlook Address Book, the change applies to future entries that you create. However, occasionally not all your contacts are updated with the format change. In these cases, you must change the format for each contact.
1. In Contacts, double-click a contact that does not appear in the last name, first name format.
2. In the open contact, in the File as box in the upper-left section, click the name in the last name, first name format. For example, click Smith, John.

1. On the Contact tab, in the Actions group, click Save and Close.
2. Repeat for each contact not displayed in the correct name format.
Notes
In a contact card, the Display Name for e-mail addresses is the name shown on the To, Cc, and Bcc lines of an e-mail message and also in the Address Book when you search for a contact. The Display Name is created based on how you type the contact's name in the Full Name box. Company names in the Company box that start with The automatically appear under the next word in the name. For example, The Phone Company appears as Phone Company, The. I want to share my experience with Outlook Support and also share some information about Email Support and Computer Help.

Change the Contacts list to last name, first name format

2008-06-11T23:06:00.001-07:00

You can change the name format for the contacts in the main Microsoft Office Outlook 2007 Contact folder or any contact folders that you create. These folders are listed in the Outlook Address Book. However, you cannot change the name format for names in the Global Address List (GAL) For more information about the GAL.

Note The following procedure requires a restart of Outlook for the changes to take effect.

In Outlook, on the Tools menu, click Account Settings.
On the Address Books tab, in the Name list, click Outlook Address Book, and then click Change.

3. Under Outlook Address Books, click the address book that you want to change the contact display format for. For example, click Contacts: Personal Folders or Contacts: Mailbox – Mailbox name.

4. Under Show names by, click File As (Smith, John).

5. Click Close two times.

6. Close and restart Outlook.

7. To verify the format change, in Outlook, on the Tools menu, click Options.

8. On the Preference tab, under Contact and Notes, click Contact Options.

9. In the Contact Options box, do one of the following:

Verify Last, First in the Default "File As" order list.
In the Default "File As" order list, click Last, First.

10. Click OK two times.

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Mail tips for Outlook

2008-06-05T23:11:00.000-07:00

I am continue with Microsoft Outlook related mail tips for all outlook users. I want to share My experience with Microsoft Outlook Support and Computer Help. Some useful tips given below......

Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

How to Detect Language Automatically in Outlook

2008-06-03T02:42:00.000-07:00

The Detect language automatically option in Outlook and Word can automatically detect the language you are typing in and enable the proofing tools for that language. This has the same result as if you manually set the language.

This information applies to Microsoft Office Outlook 2007, not Microsoft Outlook Express. For information about Outlook Express, see the Outlook Express Support Center.

1. Open a new e-mail message.

2. On the Message tab, in the Proofing group, click the arrow under Spelling.

3. Click Set Language Button image.

4. Select the Detect language automatically check box.

5. Review the languages shown above the double line in the Mark selected text as list. Outlook can only detect those languages listed above the double line. If there are languages you use that are not shown above the double line, you must enable those languages (turn on the language-specific options) to have Outlook automatically detect them.

Note Automatic language detection does not work on a single-word basis but on a sentence basis. Depending on the length of your sentences, you might need to type several sentences before Outlook has enough contextual information to automatically detect the language and apply the correct dictionary.

How to protect Computer from Virus

2008-05-27T03:03:00.000-07:00

Hi, I am continue with Outlook Support with Computer Help. There are some following ways to use protect your computer from virus.

9 ways to help protect your computer from viruses

By taking the following precautions, you can help reduce the risk of your computer being infected by a virus:

Use the default security settings in Microsoft Office Office has safeguards in place to help protect your programs and data from viruses. We recommend that you do not change the Office default settings to less secure security settings.
Turn on the security features in the Microsoft Windows Security Center, and keep your computer updated The easiest way to do this is to visit the Protect Your PC site, which guides you on how to use the Windows Security Center to enable the following:

Internet firewall
Antispyware software
Antivirus software

For more information about antivirus software vendors that you can sign up with, see the Microsoft Antivirus Partners site.

Automatic updates from Microsoft Update

Tip To locate the Windows Security Center in Microsoft Windows, do the following:

In Microsoft Windows Vista, click the Start button, type security center in the Start Search box, and then press ENTER.
In Microsoft Windows XP Service Pack 2, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Security Center.

Try a subscription to Windows Live OneCare Windows Live OneCare is a round-the-clock protection and maintenance service that you can subscribe to. Windows Live OneCare helps protect and maintain your computer by providing all-in-one functionality including virus scanning, firewall, antispyware, PC performance tuneups, and file backup and restore capability. Visit the Windows Live OneCare site for more information and to sign up for a free 90-day trial.
Find out whether you really have a virus Viruses often run without your knowledge. However, if your computer is acting strangely or if one of your programs is not working correctly, this does not necessarily mean that your computer has a virus. It is important to be aware of the specific symptoms that a particular virus causes. On the Microsoft Security Antivirus Information site, you can find information and alerts about the latest viruses, their severity, and the symptoms they cause.
Check the Microsoft Security Bulletins regularly An up-to-date list of security issues that affect Microsoft products is available on the Microsoft Security Updates site. This site provides technical information about security issues that affect specific products. If you don't want to remember to check the site regularly, you can subscribe to get security bulletin e-mail notifications for free that let you know about important security updates from Microsoft. In the past, hackers have attempted to mimic these notifications to send bogus information. However, it is not difficult to determine whether a Microsoft security-related message is genuine, because authentic Microsoft security bulletin notifications are always digitally signed and never include software updates as attachments. Instead, the notifications always link to the update on the Microsoft.com Web site.
Download files only from trusted sites When you download a file from a Web site, be sure you know the source! You should download only files that are from known, well-established companies. When in doubt, don't download the file. As an extra precaution, you can download files onto a disk separate from your hard disk, such as a floppy disk or a zip disk, and then scan the files with your virus scanner.
Install only from authentic CDs In general, installing software from authentic, commercially distributed CDs is the safest method. For example, all Microsoft CDs have holograms to prove their authenticity.
Back up your data regularly If a virus erases or corrupts files on your hard disk, a recent backup may be the only way to recover your data. Back up your entire system regularly. At the minimum, back up files that you can't afford to lose, such as documents, pictures, favorite links, address books, and important e-mail messages. For details about how to back up your specific program's data, search the Microsoft Office Online Web site. You can also use the System Tools in Microsoft Windows to back up your data, as follows:

In Microsoft Windows Vista, click the Start button, click All Programs, click Accessories, click System Tools, and then click Backup status and configuration. Follow the instructions provided.
In Microsoft Windows XP, click Start, point to All Programs, point to Accessories, point to System Tools, and then click Backup. Follow the instructions provided.

Don't open suspicious e-mail messages or files Even though the Junk E-mail Filter in Microsoft Office Outlook helps to protect your Inbox from spam and phishing messages, it is a good idea to avoid opening any attachment in a message that you did not expect to receive, especially if the message is from a source that is unknown to you.

Microsoft Office Outlook Connector

2008-05-20T22:46:00.001-07:00

The Outlook Connector enables two-way synchronization of e-mail messages, calendar items, contacts, tasks, and notes between Outlook and Windows Live Hotmail.

Note Calendar synchronization with Outlook is a paid, subscription-only feature. When you subscribe to Windows Live Hotmail, you get to synchronize notes and tasks as well as your calendar.

If you do not have a Windows Live Hotmail account, you can either sign up for a new account or update your existing MSN Hotmail account to be a Windows Live Hotmail account.

To update from MSN Hotmail to Windows Live Hotmail, click the Join Windows Live Hotmail link when you log on to your account. All of your messages, folders, and contacts will automatically appear in your new account. Your e-mail address will not change.

If you are facing to connect and want to go for Microsoft Outlook help you can get Computer Help and Technical Support

Microsoft Outlook Mail tips

2008-05-15T22:32:00.000-07:00

Hi,
I am continuing with some Microsoft Outlook supported mail tips. Using these tips you can easily handle mail box, incoming mail and outgoing mail. with the Microsoft outlook i want to share my experience with computer help. If you are looking for fix your computer problem you can get Computer Support.

Following tips given below

Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.
Find related messages To find related messages, right-click the message, and then on the shortcut menu, point to Find All and then click Related Messages. The Advanced Find dialog box appears with a list of related messages.
Jog your memory with a follow-up flag Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice.
Save searches that you use often. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Save Search on the File menu. You can share the search results with others by sending the search results file as an attachment in an e-mail message.
Search for and move items or files to different folders. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Find Now. After the results are displayed in the search results window, move them to the folder of your choice.
Use a file shortcut instead of an attachment to reduce the size of a message. Right-click the file and drag it to the Inbox. On the shortcut menu, click Send with Shortcut.
Sort messages alphabetically by sender name To sort, click Arranged By and then click From. To reverse the alphabetical order, click From again. To sort by Subject line, click Subject. You can sort this way in any table in Outlook.
Receive notifications when messages you send are delivered or read On the Tools menu, click Options, and then click the Preferences tab. Click E-mail Options, and then click Tracking Options.
Verify that the message is authentic If you have security set up, you can verify that a message you receive with a digital signature has not been tampered with. In the message, click the Verify Digital Signature button.
Quickly mark a message as read Right-click the message and then click Mark as Read.
Make a folder available for online and offline use Right-click the folder, click Properties, and then click the Synchronization tab. The folder must be on your network, not on your hard disk.
Want to move an Inbox item to a folder in the Navigation Pane but can't see the folder? Drag the item to the top or bottom of the group and pause until the correct folder scrolls into view. Subfolders must be expanded to view them.
Quickly see the next or previous mail message in a conversation or thread In a message, click the small arrow next to the Previous Item button or Next Item button, and then click Item in Conversation Topic.
Quickly print search results from your Inbox To print a list of your search results from the Advanced Find dialog box, press CTRL+P.
Recall that message! To recall or replace a sent message, open the message in the Sent Items folder, and on the Actions menu, click Recall This Message.
Automatically add a signature or logo to each message you send On the Tools menu, click Options, and then click the Mail Format tab. If you have more than one account, select the account you want to create the signature for, and then click Signatures.
Show blocked images in an e-mail message Click the InfoBar at the top of the message, and then click Download Pictures.
Keep track of messages that require action Instead of just using rules to move messages to folders, use rules to assign a category to a message. Then the messages will be arranged in groups in your Inbox.
See more messages in your Inbox with single-line view Change from multiline view to single-line view. On the View menu, point to Arrange By, and then click Custom. Click Other Settings. Clear the Use multi-line layout in widths smaller than n characters check box.
Quickly test the hyperlink in the message you just wrote Press CTRL while you click the hyperlink.
Speed up exporting and archiving items Make exports and archives of your Outlook mailbox faster by emptying the Deleted Items folder first. Right-click the Deleted Items folder, and then click Empty "Deleted Items" Folder.
Does your mailbox need a quick cleanup? On the Tools menu, click Mailbox Cleanup. Select options to find items that are old or large and then move or delete them. Click Auto Archive to move old items to Archive Folders, or click Empty to permanently delete items from your Deleted Items folder.
Choose which e-mail account to use If you have multiple e-mail accounts in Outlook, you can choose which to use when sending messages. For example, choose your Hotmail account, and recipients receive the message from that account, complete with your Hotmail return address. In a new message, click Accounts, and then click the account you want from the list.
The mail folder list is just a click away To quickly view the Folder List, click Folder List in the button tray at the bottom of the Navigation Pane.
Delete names from the AutoComplete list Select the unwanted name by using the UP ARROW or DOWN ARROW key and then press DELETE.
Keep a Desktop Alert on the desktop To keep a Desktop Alert visible so that you have more time to read it, pause your insertion point over the alert before it fades from view.
Want to turn off New Mail Desktop Alerts? On the Tools menu, click Options, click the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.
Change in priorities? Quickly change the color of a message's Quick Flag Locate the flagged message in the message list. Right-click the flag, and then click the flag color that you want on the shortcut menu.
Quickly read messages without opening them To see the first three lines of each message in the message list, on the View menu, click AutoPreview. To see the complete message to the right of the message list, on the View menu, point to Reading Pane, and then click Right.
Make sending a file through e-mail even easier You can send a file on your computer through e-mail by right-clicking the file, pointing to Send To, and then clicking Mail Recipient. Text is automatically added to the body of the message; however, you can delete the text and add your own text by clicking in the message body and pressing CTRL+A.
Reduce spam by not replying to suspicious e-mail messages Replying tells a spammer that your e-mail address is valid and probably won't remove you from their mailing list.
Create a Search Folder quickly from the Find bar Press CTRL+E to open the Find bar, type what you want to find in the Look for box, specify which folder to look in by using the Search In box, and then click Find Now. When the search is complete, click Options on the Find bar, and then click Save Search as Search Folder.
Find all messages sent by the same person Right-click a message from that person, and then on the shortcut menu, point to Find All. Click Messages from Sender. The Advanced Find dialog box displays a list of all messages in a folder from that person.
Get a different view of the way that Outlook groups messages By default, Outlook groups messages by periods of time such as Today, Yesterday, and Last Week. To collapse a section to see only the group heading, select any message and then press the LEFT ARROW key. The RIGHT ARROW key expands the group.
Quickly add an attachment to a new message Locate the file, for example a .doc file in your My Documents folder, and then drag it to your Inbox. Outlook opens a new e-mail message with the file attached. You can also drag multiple files.
Flag that message fast Select a message in the message list, and then press INSERT.
Was an important message sent to the Junk E-mail folder? If an item gets moved to your Junk E-mail folder by mistake, select the message, and then press CTRL+ ALT+J.
Save multiple attachments at one time Open the message. On the File menu, click Save Attachments. Click OK, and then click the folder where you want to save the attached files. Click OK.
View all your unread messages in the Inbox On the View menu, point to Arrange By, point to Current View, and then click Unread Messages in This Folder.
Create a rule from a message Right-click the message, and then click Create Rule. Select the conditions and actions you want to apply, and then click OK.
Start fresh! Clear your address history To clear your AutoComplete cache, open the C:\Documents and Settings\user name\Application Data\Microsoft\Outlook folder, and then delete the profile_name.nk2 file. Outlook recreates this file as you type new addresses.
Check an e-mail alias against the names in your address books To immediately resolve an e-mail alias in the To, Cc, or Bcc box, press CTRL+K.
Make a message unavailable to recipients after a specific date To set the expiration date on a message you are composing, click Options Under Delivery options, select the Expires after check box, and then in the lists, select the date and time you want the message to expire.
Save a message thread in a text file Select the messages by pressing CTRL and clicking the messages you want. On the File menu, click Save As. Your messages are saved to a .txt file. Only message headers (To, From, Sent, and Subject) and body text are saved; attachments and and HTML formatting are not included in the text file.
Open several messages at the same time Hold CTRL while you click each message. After you select the messages, on the File menu, point to Open, and then click Selected Items.

What is a Microsoft Exchange account?

2008-05-12T22:45:00.000-07:00

Some features in Microsoft Outlook require you to use a Microsoft Exchange account. Exchange is an e-mail-based collaborative communications server for businesses. Licenses for Exchange can be purchased from Microsoft and its resellers.

If your organization uses Exchange, but you do not know whether you have an account or how to use it, you must contact your organization's Help desk or network administrator for assistance and Computer Help.

Home users typically do not have an Exchange account; instead they use a POP3 e-mail account with an Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) Or use a Web-based e-mail service, such as Windows Live Mail. If you use a POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) e-mail account, your ISP can provide you with your specific account information. People without Exchange accounts cannot use the features in Outlook that require Exchange.

The Help for features that require an Exchange account includes one of the following notations:

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.
This feature requires you to use a Microsoft Exchange account in Cached Exchange Mode. Most home and personal accounts do not use Exchange.
This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.

To determine which version of Exchange your account connects to, see Determine the version of Microsoft Exchange my account connects to.

If you are not using an Exchange account, you may not see the menus, commands, or options mentioned in the Help for the features.

Command-line switches of Outlook

2008-05-08T02:05:00.000-07:00

The command that starts Microsoft Outlook is Outlook.exe. A command-line switch is the addition of a forward slash (/) followed by the switch name and any parameters the switch has.

Search for the Microsoft Outlook executable file, Outlook.exe, and make a note of the path to Outlook.exe. For example, the path might be C:\Program Files\Microsoft Office\Office11\Outlook.exe.
Click Start, and then click Run.
In the Open box, type the complete path you noted in step 1, including the file name. Press the SPACEBAR once, and then type a forward slash mark (/) followed by the switch.

For example, if you want to use the Clean Reminders switch, the command you type in the Open box should look like this:

"C:\Program Files\Microsoft Office\Office11\Outlook.exe" /Cleanreminders

Note Paths that include spaces between words must be enclosed in quotation marks (") and are case sensitive.

To run the command, click OK.

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Create a custom toolbar in Outlook

2008-05-04T23:10:00.000-07:00

Steps to Create Custom Toolbar in Microsoft Outlook

On the Tools menu, click Customize, and then click the Toolbars tab.
Click New.
Type the name you want, and then click OK.
Click the Commands tab.
In the Categories list, click a category.
In the Commands list, click the same category, and then drag it to the toolbar.
Repeat steps 5 and 6 until you have added all the buttons and menus you want, and then click Close.

I have to sketch out the details once again before this Monday for a official presentation. But then what I to share here with you is my experience of sharing the Microsoft Outlook and providing a Computer Help and Technical Support.

What is Outlook Instant Messaging

2008-04-30T22:22:00.000-07:00

Instant Messaging is a feature of Microsoft Windows Messenger, Microsoft MSN Messenger, and the Microsoft Exchange Instant Messaging Service. With Instant Messaging, you can communicate with your contacts in real time as you would during an in-person conversation.

You can instantly tell if a person is online, and you have control over how your online status appears to others. For example, if you are busy and unable to talk, you can change your status to Busy.

When you open a message in Microsoft Outlook or when it is displayed in the Reading Pane, the Person Names Smart Tag is shown beside the sender's name. In addition, each name on the To and Cc lines displays the Person Names Smart Tag when you rest the pointer on the name.

In an Outlook contact, the Person Names Smart Tag is displayed when you rest the pointer on the person's e-mail address. In a new meeting request, the Person Names Smart Tag is displayed when you rest the pointer on the attendee's name.

Online status is available for any person whose instant messaging e-mail address you have added to your instant messaging contact list. In addition, online status is shown for people using the Exchange Instant Messaging Service, regardless of whether they are on your instant messaging contact list.

In Outlook, you can add the instant messaging address of each Outlook contact to the IM address box on the General tab for that contact. When you receive e-mail from this contact, the instant messaging address is used to determine their online status, if the e-mail address matches one saved in the contact.

I have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook, Technical Support and providing a computer support assistance.

Microsoft Outlook Web Access

2008-04-27T21:35:00.000-07:00

Outlook Web Access (OWA) is a webmail service of Microsoft Exchange Server 5.0 and later, originally called Exchange Web Connect (EWC). The web interface of Outlook Web Access resembles the interface in Microsoft Outlook. Outlook Web Access comes as a part of Microsoft Exchange Server 2007 and previous versions of Exchange.

OWA is used to access e-mail (including support for S/MIME), calendars, contacts, tasks, and other mailbox content when access to the Microsoft Outlook desktop application is unavailable. In the Exchange 2007 release, OWA also offers read-only access to documents stored in Microsoft SharePoint sites and network (UNC) shares. Microsoft provides Outlook Web Access as part of Exchange Server to allow users to connect remotely via a web browser. Some of the functionality in Outlook is also available in this web "look-alike". The most important difference is that Microsoft Outlook allows users to work with e-mail, calendars, etc., even when a network connection is unavailable, whereas OWA requires a network connection to function.

OWA can be used from Internet cafes and any other location that provides connectivity to the Web. The OWA interface available in Exchange 2000, Exchange 2003, and Exchange 2007 is available in two flavors. The "Premium" user interface is rendered for Internet Explorer 5 (for the 2000 and 2003 releases) and Internet Explorer 6 SP1 and later for the 2007 release. The "Basic" user interface (UI) is rendered for other browsers. Some functions, such as Search, are not available in the Basic UI.

The first component to allow client-side scripts to issue HTTP requests (XMLHTTP) was originally written by the Outlook Web Access team. It soon became a part of Internet Explorer 5.0. Renamed XmlHttpRequest and standardized by international bodies^,it has since become one of the cornerstones of the Ajax technology used to build advanced web applications.

Microsoft Outlook Express

2008-04-22T21:32:00.000-07:00

Microsoft Outlook Express is a slimmed-down e-mail, newsgroup, and contact management application that Microsoft makes available at no charge, in conjunction with the Internet Explorer web browser, as an alternative to Outlook. Other than the similar name there is no connection between the two products and they originate from different divisions of Microsoft. While both offer access to POP3 and IMAP4 e-mail accounts, only Outlook offers client access (MAPI) to Microsoft Exchange. Outlook Express has been replaced with Windows Live Mail.

Outlook Express is an e-mail/news client that was included with several versions of Microsoft Windows, starting with Windows 98 through the release of Windows XP. Outlook Express was also bundled with Internet Explorer 4.0, and available for Windows 95 and Mac OS 9. In Windows Vista, Outlook Express is replaced with Windows Mail. Windows Live Mail has since been released as the successor to Outlook Express and Windows Mail.

Microsoft Outlook Versions

2008-04-17T23:16:00.000-07:00

Versions of Microsoft Outlook include:

Outlook for MS-DOS	bundled with Exchange Server 5.5
Outlook for Windows 3.x	bundled with Exchange Server 5.5
Outlook for Macintosh	bundled with Exchange Server 5.5
Outlook 97 (version 8.0) included in Office 97	released January 16, 1997, also bundled with Exchange Server 5.5
Outlook 98 (version 8.5)	released June 21, 1998, freely distributed with books and magazines for coping with newest Internet standard such as HTML mail^.
Outlook 2000 (version 9.0) included in Office 2000	released June 7, 1999, also bundled with Exchange 2000 Server
Outlook 2002 (version 10) included in Office XP	released May 31, 2001
Office Outlook 2003 (version 11) included in Office 2003	released October 21, 2003, also bundled with Exchange Server 2003
Office Outlook 2007 (version 12) included in Office 2007, except Office Home and Student edition	released November 30, 2006

(release dates are for U.S. product launches)
The version numbers follows the Office numbers.

Outlook 98 and Outlook 2000 could be installed in one of two configurations:

Internet Mail Only or IMO mode: A lighter application mode with specific emphasis on POP3 accounts and IMAP accounts and including a lightweight Fax application.

Corporate Workgroup or CW mode: A full MAPI client with specific emphasis on Microsoft Exchange accounts.

Microsoft also released several versions of Microsoft Outlook for the Apple Macintosh; however, most mail features were disabled after Office 98. After Office 98, Entourage replaced Outlook on Macintosh systems, although in 2001 Microsoft released Outlook 2001 for Mac to allow Classic users to access Exchange servers. Over the past few years, Microsoft has improved Entourage to provide Mac users with a Mac OS X-compatible Exchange client, though it does not have the entire functionality provided by Outlook.

And some how i have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing a computer support assistance.

Outlook Address Book security

2008-04-14T21:42:00.000-07:00

The Microsoft Outlook Address Book is guarded programmatically. This helps to prevent another program from automatically accessing your Address Book or Contacts list or from sending messages on your behalf without your permission. It is very useful to allow some programs (like Microsoft ActiveSync® or Palm Desktop) to access your contact information so that you can synchronize your personal digital assistant (PDA). However, a virus or other malicious program file can use the same functionality to propagate itself. If a program attempts to access your Address Book, a warning appears on screen.

This message appears if a program tries to access your Address Book. In general, you cannot prevent this caution from appearing. However, check with your synchronization software vendor to see if recent updates to the vendor's software include interacting with Outlook in a trusted manner. This message is not displayed when Outlook interacts with trusted synchronization software.

Unless you clicked a command or started a program that is expected to interact with Outlook Address Book information or if you are just not sure, click No.
If you clicked a command or started a program that is expected to interact with Outlook Address Book information, select the Allow access for check box, and then specify the amount of time you grant access for.

source office.microsoft.com

Outlook security features

2008-04-09T21:45:00.000-07:00

Outlook is designed to help protect your computer from viruses and junk e-mail messages. The following information focuses on the virus protection features in Outlook.
Macro security
Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.
Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.
If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.
Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting.

Make a backup copy of a digital ID

2008-04-06T21:20:00.000-07:00

You can create a backup file of your digital ID in Microsoft Office Outlook 2007 and secure the file with a password. Backup files for Microsoft Exchange digital IDs have an .epf extension; while backup files for Internet e-mail digital IDs have a .pfx extension.

On the Tools menu, click Trust Center, and then click E-mail Security.
Under Digital IDs (Certificates), click Import/Export.
Click Export your Digital ID to a file.
Click Select, click the digital ID that you want to back up, and then click OK. The certificate appears in the Digital ID box.
In the Filename box, type a name and path for the backup file that you want to create, or click Browse.
In the Password box, create a password for the backup file.
In the Confirm box, type your password again.
Click OK.

What is handwriting recognition?

2008-04-01T20:34:00.000-07:00

This feature is available in the Simplified Chinese, Traditional Chinese, English, Japanese, and Korean language versions of Microsoft Office. Because handwriting recognition is not installed by default in all of these languages, you may need to install it separately.

Use handwriting recognition to enter text into any Microsoft Office program by writing instead of typing.

You can write by using a handwriting input device— such as a graphics tablet used with 3-D drawing programs or Computer Aided Drafting (CAD) software, or a pen tablet device— or you can write using your mouse.

Your natural handwriting is converted to typed characters and inserted inline with any existing text, at the same size as the existing text. In Microsoft Word and Microsoft Outlook, you can also choose the option to leave text in handwritten form.

You can convert handwritten notes taken in a Handheld PC or Pocket PC into Microsoft Word by following the instructions that come with your handheld device.

Working with handwriting recognition

To use handwriting recognition for the first time, install it by doing a custom installation, and then use the feature by clicking buttons on the Language bar that appears in the upper-right corner of the screen in any Office program.

Language bar

Start by selecting a writing area, a writing pad on the screen similar to lined notebook paper, or you can write anywhere on the screen. You can write by using a handwriting input device or by moving your mouse on your mouse pad to form words. Your handwriting is automatically recognized and entered at the insertion point in the program.

Write as you naturally do on a paper surface, using cursive style, printing, or a combination of both. As you write, enter entire words without pausing after each letter, and leave space between words.

source microsoft.office.com

Automatically repair Outlook programs

2008-03-28T00:04:00.000-07:00

Caution Choosing the Discard my customized settings and restore default settings option will set the following back to the state they appeared in when you first installed Outlook:

The Assistant character selection
Most-recently-used entries on the File menu will be removed
The size of the application window for all applications
Menu and toolbar position and any customizations
The security level for each application
View settings within the application, such as the Calendar view in Outlook

Your User Name and Initials will also need to be re-entered when you restart your Outlook applications.

On the Help menu, click Detect and Repair.

To restore the program shortcuts to the Windows Start menu, make sure the Restore my shortcuts while repairing check box is selected.

Click Start.

Notes

This procedure detects and repairs problems such as missing files and registry settings associated with all installed Microsoft Outlook programs. It will not repair personal files, such as spreadsheets or documents.
If the Detect and Repair command does not fix the problem, you might need to reinstall Microsoft Outlook.

How to take Backup

2008-03-26T22:03:00.000-07:00

How to make a backup copy of a .pst file

If you are not using Outlook with Microsoft Exchange Server, Outlook stores all of its data in a .pst file. If you want to back up or to export a particular folder, such as a Contacts or a Calendar folder, go to the "How to export .pst data." section .

Use the following steps to back up the whole .pst file:

Quit any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.

Click Start, point to Settings, and then click Control Panel.

Double-click the Mail icon.

Click the Show Profiles button.

Click the appropriate profile, and then click Properties.

Click the Data Files button.

Click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, this service may have been named something else.

Note You may have more than one Personal Folders service in your profile. If this is true, you must back up each set of .pst files separately.

If there are not any Personal Folders services in your profile and you have been able to store information such as messages, contacts, or appointments in Outlook, your information is most likely being stored in a mailbox on an Exchange Server. If this is true, see the "Data on a Microsoft Exchange Server" section.

Click Settings, and then note the path and file name that is listed.

Note The .pst file contains all data that is stored in the MAPI folders that are used by Outlook in that file. If the file may be too large to place on a floppy disk. If this is true, use a CD-ROM or other portable drive device. You can reduce the size of a .pst file when you click Compact Now.

Close all of the Properties windows.

Make a copy of the file that you noted in step 5 by using Windows Explorer or My Computer.

You may have to restore a .pst file from a removable media, such as a floppy disk drive, a portable drive device, a CD-ROM, a magnetic tape drive, or any other storage media. To do so, copy the backup copy of the file that you just created from the storage media back to the computer hard disk drive.

When you do this, make sure that the Read-Only attribute is cleared. If this attribute is selected, you may receive the following error message:

Outlook Data File Backup

Outlook data file backup

2008-03-19T20:10:00.000-07:00

Find out where your Outlook data file is and backup regularly

How can you be sure that your Outlook data is being backed up if you don't know where it is?

I am frequently surprised with the number of users who have no idea where their Outlook data is actually saved on their computers.

Unless you are part of a corporate network using MS Exchange, all your Outlook data is stored in one Personal Folders file. This file has a .pst extension and is saved somewhere on your computer. This one file contains all your Outlook folders, e-mails, contacts, tasks, calendar items, journal entries and notes inside it.

So where is this file on your computer?

The exact location depends on the version of Outlook and Windows you are using but unfortunately it is almost never saved in a place you will remember to backup.

To find out where your Outlook data is:

1. Go to your Inbox and makes sure that the list of folders is displayed

2. Right-click the top-level folder and select Properties

3. Click the Advanced button. The filename will be displayed in the box labeled FileName.

You need to make sure that you regularly backup this file to a CD, DVD or external hard-disk.

For more click Outlook Help

Create Profile

2008-03-14T02:33:00.000-07:00

How Create Profile

Follow these steps to create a new e-mail profile in Outlook

1.	Click Start, and then click Control Panel.
2.	Click Switch to Classic View, and then double-click Mail.
3.	In the Mail Setup dialog box, click Show Profiles.
4.	On the General tab, click Prompt for a profile to be used, and then click Add.
5.	In the Profile Name box, type a descriptive name for the new e-mail profile, and then click OK.
6.	In the E-mail Accounts dialog box, click Add a new e-mail account, and then click Next.
7.	Click the appropriate server type for your new e-mail account, and then click Next.
8.	Type your account information in the required boxes, and then click Next.
9.	Click Finish, and then click OK.

Note By default, both the Outlook Address Book and the personal folders (.pst) files are automatically added to each new e-mail profile, except for those e-mail profiles that are created in Microsoft Exchange Server. By default, .pst files are not added to each new e-mail profile in Exchange Server.

How to configure Outlook to start with a specific e-mail profile

Follow these steps to configure Outlook to start with a specific e-mail profile:

1.	Click Start, and then click Control Panel.
2.	Click Switch to Classic View, and then double-click Mail.
3.	In the Mail Setup dialog box, click Show Profiles.
4.	On the General tab, click Always use this profile under When starting Microsoft Office Outlook, use this profile.
5.	In the Always use this profile list, click the profile that you want to use, and then click OK.

How to configure Outlook to prompt you for a specific e-mail profile

Follow these steps to configure Outlook 2007 and Outlook 2003 to prompt you for a specific e-mail profile:

1.	Click Start, and then click Control Panel.
2.	Click Switch to Classic View, and then double-click Mail.
3.	In the Mail Setup dialog box, click Show Profiles.
4.	On the General tab, click Prompt for a profile to be used under When starting Microsoft Office Outlook, use this profile.
5.	Click OK.

How to Configure Outlook

SHARING OUTLOOK INFORMATION

2008-03-11T04:55:00.000-07:00

One of the greatest strengths of Outlook is its ability to manage multiple kinds of data. When you're faced with scenarios such as planning or organizing your day-to-day activities by creating to-do lists, booking appointments, searching address books, or exchanging e-mails with colleagues or family, Outlook makes these tasks intuitive and instantly accessible. When you pair Outlook with an enterprise solution like Microsoft Exchange Server 2003, users in businesses of all sizes gain an even more powerful combination of tools to meet their messaging and collaboration needs. Of course, many home users and small businesses don't use Exchange. Fortunately, there are a variety of ways to share your e-mail, appointments, contacts, tasks, and notes with other Outlook users.

Accessing other people's calendars

Outlook has supported sharing your appointment availability with other users since Microsoft Outlook 98 by using the Internet Free/Busy feature. By using the Web site storage space that many Internet service providers (ISPs) bundle with the majority of dial-up and high-speed packages, you can use your Web site as a publicly accessible location to store this data.

Important: For users of the Microsoft Office Internet Free/Busy (OIFB) feature that uses servers from Microsoft to provide this information: This service is scheduled to be deactivated on October 15, 2004. If you are an existing OIFB user, you can continue to use the service, but no new users will be accepted. Furthermore, if you install Microsoft Office 2003 Service Pack 1, the OIFB features will be removed. See Office Internet free/busy features are removed when you install Outlook 2003 Service Pack 1.

Publishing free/busy information

Once you've obtained access to your Web server, configuring Free/Busy is a snap. On the Tools menu, click Options. Click the Preferences tab, and then click Calendar Options. In the Calendar Options dialog box, click Free/Busy Options, which brings you to the Free/Busy Options dialog box (see Figure 1). All you have to do to get started is to select the Publish at my location check box. This is where you need to enter the URL to your Web site address (or a File Transfer Protocol (FTP) server that provides access to your Web site folders), which can can include FTP or HTTP URLs or file URLs:

ftp://My server/Freebusy/My name.vfb

http://My server/Freebusy/My name.vfb

file://\\Computer name\Freebusy\My name.vfb

If you use an FTP server and it does not have anonymous access enabled, you must provide a user name and password in the following format:

ftp://User:Password@ftp.domain.com/Users folder/Freebusy/My name.vfb

The directory structure doesn't have to be the same as listed above, as you can use any number of nested folders that are named whatever you desire, or you can store the .vfb files in the root directory. Just make sure that the paths on the server matches the publish location in Outlook.

Alternately, if you have a Microsoft Windows® or a Peer-To-Peer network, you can store the free/busy information on another computer that you have access to (like a file server or a shared folder) instead of an FTP or Web server. This can be useful in small business environments when you frequently need to check the availability of a coworker and you can't or don't want to store free/busy information on the Internet. However, keep in mind that free/busy data stored on your network will not be accessible to people over the Internet.

Scheduling meetings with Internet Free/Busy

Now that your availability information is published, other people can determine whether you are free or busy when creating meeting requests within Outlook. The primary mechanism for this is through the Scheduling tab of a meeting request. For each attendee, Outlook searches a global location or a contact-specific location to determine the availability of the people who are being invited to the meeting.

The global location is typed in the Search location box in the Free/Busy Options dialog box. This is where users who need to access other people's availability have to enter a similar address to the publish location:

ftp://%SERVER%/Freebusy/%NAME%.vfb

http://%SERVER%/Freebusy/%NAME%.vfb

file://\\Computer name\Freebusy\%NAME%.vfb

The %SERVER% and %NAME% variables are important — they allow Outlook to determine where a person's free/busy information might be stored by the format of their e-mail address.

Real-world example

To illustrate an end-to-end free/busy solution, let's examine a fictional company called Adventure Works. This company has three employees who have e-mail accounts through Adventure-works.com, which also hosts the company's domain name (adventure-works.com) for the corporate Web site and allows anonymous FTP access for sharing files over the Internet in the "pub" directory. As the company owner, you want all of your employees to share their free/busy information.

On each employee's computer, you have to configure the following information for the Publish at my location box in the Free/Busy Options dialog box:

ftp://adventure-works.com/pub/Freebusy/Boss.vbf (your computer)

ftp://adventure-works.com/pub/Freebusy/Employee1.vbf (Employee1's computer)

ftp://adventure-works.com/pub/Freebusy/Employee2.vbf (Employee2's computer)

To enable searching of the published information, you have to enter this in the Search location box on every computer:

ftp://%SERVER%/pub/Freebusy/%NAME%.vbf

The default time interval for automatically publishing free/busy information is 15 minutes, but if you want to manually publish the information after entering the publish location, just point to Send/Receive on the Tools menu, and then click Free/Busy

Information.

Now let's suppose that you have an important relationship with Joe the sales rep at one of your vendors, and you wish to share your free/busy information with him because you frequently have meetings with each other. For security reasons, you don't want him to have publishing access to your company's Web site, so he won't be able to store his information there. Joe's company also manages their free/busy information on their own Web server. To get at Joe's free/busy data, open his Outlook contact item and enter the location of his free/busy .vbf file that he has provided you with in the Address field under Internet Free-Busy on the Details tab of the Contact form. When you go to create a meeting request and enter someone@example.com, Outlook sees this address as belonging to an Outlook contact and retrieves the location of Joe's .vbf file from the contact item. Outlook then queries this address on the Internet to retrieve Joe's free/busy information and updates the time block for the calendar view with his published availability.

For the employees in your company, the process is similar. However, since everybody has a global search location defined, Outlook doesn't have to look up the contact information. For example, if you create a meeting request and add employee1@adventure-works.com, Outlook parses the values from the address to look for ftp://adventure-works.com/pub/Freebusy/Employee1.vbf as per the substitution rules you created earlier.

Publishing full calendar information

One limitation of using the Internet Free/Busy service is that you cannot see the full details of an individual's appointment, nor can you effectively see more than two weeks of free/busy time at a glance within the meeting request. Outlook has a nifty feature that can create a Web page for you automatically which contains a full calendar view for the dates you specify, along with the full appointment details.

To publish your calendar, click Save as Web Page on the File menu while in your Calendar view. In the dialog box, you can specify the date range and a background graphic, amongst other things. After you choose a file location, your Calendar Web page is good to go! Just publish it to your ISP's Web server or a shared location on your network, and your schedule is readily available for viewing by anyone with access. However, this information is read-only to others and does not get automatically updated when your appointments change. You'll need to republish your calendar periodically whenever you make modifications.

Note Publishing your calendar requires that you have the Web Publishing Wizard installed. You can download the wizard from the Microsoft Download Center.

For more information, see Publishing Outlook Calendars on the Internet or an Intranet.

Sharing contact and appointment items

One quick and easy way to share individual contacts or appointments is to simply forward them via e-mail as attachments to people who need them. Outlook makes this easy to do within the Contact and Appointment forms via the Actions menu — simply click Forward. This quickly creates a new e-mail with the selected/open item included as an .msg attachment. Be careful though — you must make sure that Outlook is properly configured to send these attachments, or the recipient will receive the attachment as a blank message. For starters, make sure that the message format is set to Rich Text, and that Outlook does not convert Rich Text messages to HTML. (On the Tools menu, click Options. On the Mail Format tab, click Internet Format. Under Outlook Rich Text options, click Send using Outlook Rich Text format in the list.) Lastly, if the person to whom you are sending is included in your Contacts folder, double-click their e-mail address in their contact to verify that Rich Text is chosen as the e-mail format.

A far better and easier option is to save contacts as vCard files (.vcf) and appointments as vCalendar (.vcs) or iCalendar (.ics) files. These formats are widely used by many e-mail and PIM (Personal Information Manager) applications other than Outlook and should be used instead of sending .msg files, especially if you are unsure what e-mail program the person you are sharing your information with is using. Outlook also includes the Forward as iCalendar and Forward as vCard commands on the Action menu to make it easy to send these files. For more information on the vCard, vCalendar, and iCalendar specifications, see vCard and vCalendar on the Internet Mail Consortium Web site.

If you need to share a large number of contact or appointment items with other Outlook users, the best distribution mechanism is to export the contents of your Contacts or Calendar folder to a Personal Folders File (.pst). The Import and Export option on the File menu allows you to export all or a filtered subset of folder information, which can then be easily imported using the same wizard on another user's computer. Compressing this file with a utility like WinZip is a good idea if you need to e-mail the .pst file, as they can become quite large. You will also have to exit Outlook before you work with this file to release an exclusive lock that prevents it from being accessed.

Sharing e-mail messages

Don't worry — I'm not going to recommend you manually forward each and every e-mail message that you want to share! Large amounts of e-mails can be exported using the Import and Export Wizard just like the approach above described for contact and appointment items. However, it is strictly a manual process and not the most realistic in many scenarios.

The most common situation that demands a method to share e-mails effectively is when more than one person needs to monitor an e-mail address. The best way to do this is to give these people access to the same e-mail account, supposing that you are okay with the obvious security issues! Then it is quite easy to set up a mail-sharing solution, depending on whether your e-mail account uses Post Office Protocol (POP) or Internet Message Access Protocol (IMAP).

POP accounts are the most widely used. One key feature of this type of account is the ability to leave messages on the server after you download them. Otherwise, if you have a mailbox somewhere with existing e-mail messages that more than one person needs to read, as soon as one person connects to the mailbox, by default these messages are removed from your ISP's mail server and stored in the Outlook .pst file. The next time somebody else connects to the mailbox, the messages are of course gone — so make sure you turn this on before you do a send/receive to ensure that existing messages will remain for other users to download.

When the time comes for you to empty the remote mailbox, simply have one person temporarily disable this setting, download the entire contents with the next send/receive, and re-enable. Furthermore, there are other settings to remove messages from the server after a certain time period, or to delete the messages from the remote server when Outlook essentially detects two deletions of an e-mail message — the first deletion, and again when it is deleted in the Deleted Items folder. These settings are controlled via the Tools menu, E-mail Accounts command. On the first page of the E-mail Accounts Wizard, click View or change existing e-mail accounts. Click Change on the next page, click More Settings, and then click the Advanced tab (see Figure 2).

IMAP accounts are a little different. Unlike POP accounts, where all e-mails can only be accessed after they have been downloaded locally, IMAP messages are always stored on the server. If you share your IMAP account with other people, make sure that everybody is aware of the different method for deleting messages. When you delete a message, it's simply marked as deleted by displaying it with a strikethrough font through the message in the folder view. The message actually remains in a deleted but accessible state until you click Purge Deleted Messages on the Edit menu from the folder view, and these messages are then permanently removed.

Another benefit of using IMAP over POP accounts is that you can simply download the message headers, without the full body content, and choose which ones you want to mark for downloading. Any messages that are fully downloaded are then available for viewing offline. Furthermore, IMAP keeps your sanity intact when it comes to "read mail" management. When you download POP mail from multiple locations, there is no mechanism to track which mail you may have already read from a previous location when you download them again later on another Outlook client. But IMAP knows which messages have been read!

How to "really" share all of your Outlook information

Although the above approaches are free and easy to implement, there are some limitations to be aware of. Sharing free/busy information doesn't provide detailed access to appointment data, and exported Web calendars are read-only. Distributing contact and appointment items via e-mail also doesn't solve the synchronization problem of having multiple copies of that information stored in various locations. Also, with POP and IMAP accounts, you can only access e-mail messages on the remote mailbox — no contact, appointment, task, or note items can be stored on the server (except as attachments to e-mail messages, of course).

How to Configure Outlook

2008-02-26T11:38:00.000-08:00

Generic Instructions:
Note: An example account name was used through the instructions. Please substitute your POP3 email address information for the account used in the instructions.

The example address is: name@domain.com
Account name is: name@domain.com
Domain is: domain.com

Configuration Steps:

1. Start your email program.

2. Find the Options/Accounts menu where you can input a new account. Look for key words such as your incoming/POP3 Server or outgoing/SMTP Server.

3. Go through the steps to add a new account to your email program, so that whenever you check mail using this email program it will check your POP3 email account.

4. When you are asked to enter specific information regarding your new account, use the following as a reference:

Your Name: Enter your name as you'd like it to appear in the From field on your emails.
User name/Account Name/Subdomain/Alias: Enter the whole email address (yourname@yourdomain.com)
Email address: Enter your POP3 email address .
Incoming/POP3 Server name: POP3.ChangeIP.com
Outgoing/SMTP Server name: SMTP.ChangeIP.com
Password: Enter your POP3 account password.

5. If you are unsure about what to enter in a specific field within your email program, please email Support@ChangeIP.com. Please include your email program name, your domain name, and the areas that you are unsure about so that we can help you solve the problem.

Follow the steps detailed below to use Microsoft Office Outlook to send/receive Email.

Start Microsoft Office Outlook On the Tools menu, Select EMAIL ACCOUNTS.
Select ADD NEW E-MAIL A/c and click NEXT
Choose POP3 and click NEXT.
Enter NAME of COMPANY OR PERSON and Add E-mail Address [name@domainname.com] .
Mention INCOMING MAIL SERVER as (mail.domainname.com / domainname.com) and OUTGOINGMAIL SERVER as (mail.domainname.com / smtp.domainname.com).
Specify USER NAME as Complete email account for E.g.: name@domainname.com, Enter PASSWORD: ****** and Select On REMEMBER PASSWORD [If you wish to avoid entering password every time] – Recommended
Go to MORE SETTINGS choose Outgoing Server, select My Outgoing Server Requires Authentication.
Further Select the 2nd point, "LOG On Using" and specific user name as (email@domainname.com) and Enter password and check Remember Password for your convenience and Click "OK".
Your Email account is successfully incorporated - to check this click on Test Settings. You should not get any error in this test and a test mail will be received in your Inbox in some time.
Once All tests are completed successfully. Click Close to continue and then Next.
Click Finish to save the settings you have made.
Click send/receive mails to get a test mail from Microsoft Office Outlook Test Center.
You have successfully incorporated your email account with Microsoft office Outlook.

Microsoft Outlook

2008-02-14T14:07:00.000-08:00

Microsoft Outlook
Microsoft Outlook is Microsoft's email client, and is included with the Microsoft Office suite. It is designed to operate as an independent personal information manager, as an Internet mail client, or in conjunction with the Microsoft Exchange Server for group scheduling, email, and task management. It manages email, calendars, contacts, tasks, to-do lists, and documents or files on the hard drive. Outlook helps you communicate through email, phone support, and group scheduling capabilities. Outlook also helps you share information by means of public folders, forms, and Internet connectivity.

Outlook juggles scheduling, groupware, personal information (contacts, tasks), email, and documents all in one place, and allows you to create and view information using a consistent interface.

You can find information easily with Windows shortcuts, which let you navigate to any private, public, or file system folders. Outlook Journal helps you find a document based on creation date and name.

Outlook lets you arrange information any way you want to see it. You can apply any of Outlook's standard five views to information, or you can customize a view using the Field Chooser and Group By Box features.

Tip 1: Find out where your Outlook data file is and backup

Regularly

How can you be sure that your Outlook data is being backed up if you don't know where it is?

I am frequently surprised with the number of users who have no idea where their Outlook data is

actually saved on their computers.

Unless you are part of a corporate network using MS Exchange, all your Outlook data is stored in

one Personal Folders file. This file has a .pst extension and is saved somewhere on your

computer. This one file contains all your Outlook folders, e-mails, contacts, tasks, calendar items,

journal entries and notes inside it.

So, where is this file on your computer?

The exact location depends on the version of Outlook and Windows you are using but

unfortunately it is almost never saved in a place you will remember to backup.

To find out where your Outlook data is:

1. Go to your Inbox and makes sure that the list of folders is displayed

2. Right-click the top-level folder and select Properties

3. Click the Advanced button. The filename will be displayed in the box labeled File Name.

You need to make sure that you regularly backup this file to a CD, DVD or external hard-disk.

Tip 2: Turn Off Auto-Archiving in Outlook

You should archive e-mails as projects are completed. Don’t disorganize yourself by archiving

based on dates.

Outlook can automatically reduce the size of your data file by removing old e-mails and putting

them in a separate file. TURN THIS OFF NOW!

We will show you a better method of archiving later.

Why shouldn’t you use Auto Archive?

Your work is logically divided into projects or cases. Some projects can take months whereas

others may take years. Until a project is complete, all e-mails for the project should be visible in

one place.

Using Auto Archive will split your e-mails into multiple files which will compound the problem of

finding e-mails while a project is active and of archiving e-mails once the project is completed.

To turn off Auto-Archiving:

1. Click Tools-Options

2. Select the Other Tab.

3. Click the Auto Archive button.

4. Remove the tick next to Run Auto Archive.

Tip 3: Split your Outlook data into more than one file

This technique will stop your e-mail file from getting bloated, slow and eventually corrupting itself and dying.

Outlook by default saves all its e-mails into one file.

Prior to Outlook 2003, there was a limitation of 2 GB to your Outlook data file. Although 2 GB

seems like a lot, this space can be filled quickly particularly if you receive a lot of attachments.

Once you reach that limit, there is no real warning. Outlook just slows down, e-mails start getting

lost and in some cases Outlook just stops opening altogether. Retrieving your e-mails from this

corrupt PST is a nightmare.

In Outlook 2003, you have the option of using the new Unicode format of Outlook data file which

can hold much more data. However if you upgraded Outlook from an earlier version then chances

are that you are still using the older format with the 2 GB limitation.

Irrespective of whether you are using the new or old format data file, you should split your

Outlook data into at least 2 files.

You main PST file should not be used like a filing cabinet for old e-mails. Create a separate PST

file to save e-mails that you want to keep for future reference. This leaves you main Outlook data

file lean and mean so that Outlook is able to open up quickly.

To create a new Outlook data file:

1. Click File-New-Outlook Data File

2. Outlook 2003 Only: Outlook 2003 uses two types of Outlook data files. If you will be using the

data only in Outlook 2003 or later, choose MS Outlook Personal Folders File. Otherwise

choose the Outlook 97-2002 option.

3. Outlook suggests a default location for the file. I recommend that you change this to a folder

that you backup regularly, possible a sub-folder in your My Documents.

4. Enter a filename and click OK to create the file.

You can create as many Personal Folder files as you need. Most users only need to create one in

addition to the one that Outlook creates by default.

PST 1: Default Folder created by Outlook

PST 2: Use to store Project E-mails

You will be moving e-mails from PST 1 to PST 2 as explained later in this book.

If you have a very high volume of e-mails (particularly with large attachments) you may want to

have 2 PST files for your Project E-mails, one for Active projects and one for Completed projects.

Tip 4: File your e-mails using the same folder structure for emails

as you do for your paper files

Filing e-mails into folders makes it much quicker and easier to file, find and archive e-mails later.

I have seen clients with thousands of e-mails in the Inbox and Sent Items folders. I have even

seen clients using there Deleted Items folder to store old e-mails. Do you use your trash can to

file your important papers?

Many of our clients file paper copies of their e-mails because they don’t have a system for filing

electronic copies. Even if you file paper copies of your e-mails, having an e-mail filing system will

make it significantly faster and easier to locate correspondence.

How should you file your e-mails?

The same way you file paper documents – create a separate folder inside Outlook for each

project and then file all e-mails for the project into the folder.

Under the Active Projects folder create separate folders for each active project that you are working on. Whenever you receive or send an e-mail that you want to keep, move it to its appropriate project folder.

Name the folders anyway you like. The three common ways are:

1. Have a separate folder for each client

2. Have a separate folder for each project

3. Have a separate folder for each client and then have folders under it for each project for that particular client.

We use project based filing (and not client based filing at out office). However we name our folders in a way that makes it very easy to know both the project and client. Our folder naming convention is:

This structure works well because:

1. When you open the Projects folder, you get to see a list of all current projects in one place.

2. Multiple Projects for a client are shown right next to each other because of they way the

folders are named.

3. It is easy to archive old projects – When a project is completed simply drag its folder from the Projects folder to the Projects Completed folder. You don’t need to then find the client folder first.

Tip 5: Setup Outlook so that it is easy to drag and drop e-mails

to the correct folders

If you are not using QuickFile then the easiest way to move e-mails is to drag and drop.

BONUS TIP! Remove all effort required to file e-mails to the

correct folders

Most E-Mail Filing Systems FAIL because of the extra time and effort needed to move e-mails to the correct folders – particularly from the Sent Items folder.

The filing method outlined in this report is based on creating and using separate folders for each of your e-mails. The standard method to move e-mails into these folders is by dragging and dropping.

Unfortunately this takes a lot of effort and many users find themselves slipping back to their old ways. The Sent Items folder is particularly easy to ignore as it isn’t as “in your face” as the Inbox.

We created Quick File 4Outlook in solve this very problem.

Quick File 4Outlook is an inexpensive Outlook add-on that works inside Outlook by adding two buttons called Quick File and Send & File to your Outlook.

It doesn't change Outlook in any other way.

It won't force you to change the way you have always used Outlook.

It works on both incoming and out-going e-mails.

Quick File is a fantastic time-saver for anyone who wants to use a client or project based filing system in Outlook.

Tip 6: File things out of your Inbox as soon as you have read the

e-mail

Your Inbox should only have e-mails that you need to take action on.

Once you have your folder structure in place, you are ready to shift e-mails out of your Inbox.

If you have left your e-mails in the Inbox until now, it may take you some time to move all the emails out to the appropriate folders. You can do it now or do it later but DO IT.

In the meantime make sure that at least the new e-mails that you receive are filed properly.

Ideally, you should move your e-mails out of your Inbox IMMEDIATELY after reading them.

If you are not using Quick File, drag the e-mails from the Inbox to the appropriate folder.

Remember, not everything needs to be kept. If you need to keep a copy of the e-mail then MOVE IT NOW to the appropriate folder. If not DELETE it.

Tip 7: File the e-mails in your Sent Items folder.

The e-mails that you write to your clients can be crucial for clarification and dispute resolution

later.

E-mails that you send are moved from the Outbox to the Sent Items folder after they have been sent.

You must move the e-mails that you want to keep for future reference from the Sent Items folder to the appropriate folders in your E-mail Filing System. Any remaining e-mails can be deleted (or left in the Sent Items folder if you want).

If you are not using Quick File, you should set aside some time periodically (at the end of the dayor week) to move these e-mails to the correct folder.

Tip 8: Think carefully before using Outlook Rules

Rules can cause you to miss taking action on certain e-mails and also filing them into incorrect folders.

If you are using Outlook Rules, you may want to consider using a tool like QuickFile 4Outlook

instead. The two main problems with Rules are:

1. E-mails get moved out of the Inbox without you seeing them: Your Inbox is meant to be an

action-list. It should show you, in one place, all e-mails that you still need to read and work on.

Rules shift e-mails out of your Inbox before you have a chance to see them. This means that

you have to remember to check other folders for your action list which can result in e-mails

getting over-looked.

2. E-mails get moved into the wrong folder: If you are working with the same person on more

than one project, it is very difficult for an automated system to actually decide what project the

e-mail relates to. There is no way to ensure that every e-mail for a project has a word in it that

your Rules filter catches.

Using a tool like Quick File 4Outlook let you decide where the e-mail should be filed and only

automates the actual filing.

Tip 9: Use Sorting and Simple Find to locate specific e-mails

Once your e-mails are in a project folders it is reasonably easy to find e-mails simply by looking through the folder.

You can click on column headings to change the sort order of the e-mails displayed e.g. you can click on the Received column to view the e-mails by date giving you a timeline of the e-mails. You can click on the To or From columns to sort e-mails on the recipient or sender.

In some cases you may want to use Outlook’s Find function to look for specific e-mails in folders that have a lot of e-mails.

1. To access this function, go to the e-mail folder you are interested in and click the Find button on the toolbar. This places the Find Row at the top of the folder you are currently viewing.

2. Enter the text you are searching for in the Look For box.

3. If you are using Outlook 2000 or 2002, tick the Search All Text in the Message box. In

Outlook 2003, all text will be searched anyway.

4. Click the Find Now button.

Your e-mails will be filtered to only show the e-mails that have what you were searching for.

To show all e-mails again click on Clear or Clear Search.

Close the Find Toolbar once you are finished by clicking on the X on the right hand side of the toolbar or clicking on Find again.

Tip 10: Archive e-mails with other electronic documents

File all electronic documents including e-mails for a project in one place after the project is

Completed. When a project is complete, you may want to file all electronic documents for the project away in one place (most probably zipped up to save space)

You can export all e-mails for a project easily into a separate PST file if you have been using the Project based e-mail filing

1. Click File-Import & Export.

2. Choose Export to a file and click Next.

3. Choose Personal Folder File (PST) and click Next.

4. Use the next screen to select the folder that contains your project e-mails.

5. Tick Include Subfolder if appropriate.

6. Click Next.

7. Click the Browse button to select a folder and enter a NEW filename. This is the file in which your e-mails for this project will be saved.

8. Click Finish.

Even after exporting e-mails, I prefer to keep the e-mails in Outlook as well. However I separate my completed projects from active projects.

To do this I have a separate top level folder called Completed Projects. When a project is

completed I drag its Project folder out of the Active Project folder and into the Completed Projects folder.

Conclusion

Microsoft Outlook is the most widely used e-mail client by professionals around the world.

The book has presented tips for the best way to setup Outlook for business e-mails. If you follow these tips, you will find that you have an E-mail Management System that is safe from corruption, organized and integrated with your core business functions.

Quick File 4Outlook was introduced as an inexpensive easy-to-use Outlook add-on that greatly simplifies the day to day use of your e-mail system.